What are the responsibilities and job description for the Hiring Specialist position at illinois?
Agency: Emergency Management Agency
Opening Date/Time:
Closing Date/Time: 06/22/2023
Salary: $5,536 - $8,279/monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
Position Marketing Statement: The Illinois Emergency Management Agency is seeking a Human Resources Specialist to serve on the Hiring team in the Human Resources Office. This position is responsible for administering the end to end hiring process for the State of Illinois in order to fill vacancies throughout the agency. The ideal candidate for this position must be highly organized and must be able to adapt to changes in a fast paced and collaborative work environment. The candidate must also possess the ability to work efficiently while balancing and prioritizing multiple objectives. Our employees work in an ever-changing environment that presents new challenges and rewarding results. If you are interested in joining our team, we invite you to apply for the Human Resources Specialist position with IEMA!
About the Agency Statement: Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency (IEMA) is a team of emergency management professionals who support local communities by providing experience, perspective and resources to help residents prepare for, mitigate, respond to and recover from threats, hazards, disasters or emergencies. IEMA is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life and safety of all Illinoisans.
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
****Resume preferred, but not required****
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 27141
Job Responsibilities
- Serves as a hiring specialist for IEMA, organizes, plans, and controls the operation of the hiring processes for IEMA.
- Receives, reviews, approves/disapproves hiring paperwork:
- Travels and serves as Statewide interviewer.
- Interprets bargaining unit rules, personnel rules and agency regulations to analyze requests to determine type of hire including new hires, promotions, bargaining unit hires and promotions, job assignments, upward mobility, etc.
- Prepares confidential reports, spreadsheets and correspondence involving staffing plans, and employee candidate information including confidential salary information.
- Conducts special projects and studies regarding hiring and transactions.
- Performs liaison functions with CMS staff and IEMA staff as it pertains to the process of filling vacancies and the procedures utilized in the interview and selection process and the transaction process.
- Travels to perform recruitment activities as required including attending recruitment fairs on behalf of the agency.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
- Requires two (2) years of professional experience in human resources.
Specialized Skills
- Two (2) years of professional human resources experience working with the State of Illinois hiring process.
Preferred Qualifications
- Two (2) years of professional human resources experience working with hiring processes such as those utilized by the State of Illinois, or other state or federal government entities.
- Two (2) years of professional experience in hiring/recruitment for state, local, or federal government entities.
- Two (2) years of experience conducting job interviews.
- Two (2) years of experience providing interpretation of human resources related policies and procedures such as those outlined in the Personnel Code, Personnel Rules, bargaining unit contracts, class specifications and/or position classification guidelines.
- One (1) year of experience drafting human resources related correspondence to a variety of individuals ensuring clarity of information provided.
- One (1) year of experience utilizing Microsoft Offices Suite including Outlook, Word, Visio, and Excel.
- One (1) year of experience utilizing SharePoint and Microsoft Teams.
Conditions of Employment
- Requires a criminal history background check through Illinois State Police.
- Requires the ability to work from the office on a regular basis.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends
- Requires ability to use agency suppled equipment such as laptop, personal computer, work cell phone, etc.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday, 8:00am - 4:30pm
Work Location: 1035 Outer Park Dr Springfield, IL 62704-4462
Agency Contact: John Nuss
EMA.jobs@illinois.gov
Job Family: Leadership & Management
This position DOES contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
