Office Assistant

PHILOSOPHY (BL-PL-IUBLA)

The Department of Philosophy has been part of the curriculum at Indiana University since its founding in 1820. As a department in the College of Arts and Sciences, our department emphasizes independent thought, rigor, self-reflection, and the application of reason to every problem, large and small. We aim to build and maintain an inclusive community in which everyone is safe and welcome and everyone can reach their full potential. Our department hosts and supports a Minorities and Philosophy (MAP) Chapter and an active undergraduate Philosophy Club. The Philosophy department’s research profile is well balanced across all major areas of philosophical inquiry with a number of areas of particular strength. Our graduate program has been nationally recognized for research excellence for the past fifty years.

More information about the Department of Philosophy can be found at: https://philosophy.indiana.edu/

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40 departments, 50 Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80 buildings on the Bloomington campus.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. [For full diversity statement, click here.

More information about the College of Arts and Sciences at Indiana University may be found here.

Department Specific Responsibilities

• Processes email and phone requests for the department
• Answers questions from all venues through networking with University Departments & Offices along with outside agencies
• Assists with workflow in the office and with departmental projects as needed.
• Attends mandatory training sessions, informational workshops, and meetings
• Maintains internal office equipment including printer and copier
• Greets visitors to the department and answers questions they may have
• Assists Office Staff with Invited Speakers and other events
• Manages incoming and outgoing mail
• Distributes office supplies to faculty and graduate students and maintains supply levels
• Processes orders for office and teaching supplies, books, and promotional items at the direction of Office staff
• Maintains bulletin boards in the hallways
• Prepares and maintains office Hours list each semester
• Creates and maintain department signage, including purchasing faculty nameplates
• Maintains and updates website, periodically checks for outdated information, currency of links, missing information; respond to requests from faculty, staff, DGS, DUS, DGA and Chair for changes and corrections.
• Updates the departmental intranet to keep documents current, including departmental policies, course schedules and AI assignments each semester, takes minutes for department faculty meetings and other committee meetings, etc.
• Manages room reservations for SY 022 & 120, online, for professors, Associate Instructors, and graduate students.
• Proofreads and uploads course descriptions – October for Spring semester / March for Fall semester.
• Creates semester course brochures and distribute electronic and hard copies
• Assists in editing the department newsletter
• Maintains department events calendar
• Distributes department keys and maintains key record
• Creates CITO (technology) and Facility Operations help requests as needed
• Helps maintain, review, and update department records as directed by the ASPM.
• Supports annual merit review process
• Supports the Graduate Coordinator by preparing a spreadsheet with data on applicants for the Admissions Committee

EDUCATION

Required

• High School Diploma or GED.

Preferred

• Bachelor of Arts or Bachelor of Science degree.

SKILLS

Required

• Ability to resolve problems and handle situations with care, diplomacy, and confidentiality.
• Proficient usingMicrosoft Office programs, particularly Word and Excel.
• Effective written and verbal communication skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$15.00 per hour

This role is a part-time temp hourly position which will work 15-20 hours per week. Shift times will be worked out with supervisor.

Career Level: Temporary

FLSA: Nonexempt

Job Function: Temporary Hourly

Job Family: Temporary Regular

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support
Telephone: 812-856-1234