Registrar Assistant

ACADEMIC SUPPORT (KO-ACSP-IUKOA)

• Develops and implements processes and procedures to ensure compliance in student enrollment, grades, registration, records, course management, and reporting. Oversees complex processes.
• Serves as a resource for academic advisors, students, and other university constituents and advises on matters such as course offerings, grading policies, transcripts, student verification of enrollment, and other related registrar services.
• Assists with the processing of final grades. Oversees the creation of academic documents such as transcripts, certifications of enrollment and degree, and diplomas. Develops campus commencement program and awards degrees.
• Performs audits and prepares reports on degree progress, grades, graduation eligibility, and degree conferral to ensure timely completion of diploma processing and notification for students with unsatisfactory academic progress or other related issues.
• Serves as data resource, compiling and analyzing data and providing technical guidance.
• Creates reports (ad hoc, "standard", end-of-term, etc.) to assist campus constituents (department heads, deans, vice chancellors) in making campus decisions
• Works collaboratively with staff across various university functions, including areas such as colleges and schools, bursar, admissions, and financial aid/scholarships. Ensures compliance with and educates faculty and staff on FERPA, Solomon Amendment, and university policy related to registrar operations.

EDUCATION

Required

• Bachelor's degree in business, public policy, or related field

WORK EXPERIENCE

Required

• Some experience in student services, higher education, business, or related field
• Experience working with complex data and/or records services in a team environment preferred.

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Excellent organizational skills
• Demonstrates excellent judgment, tact, and diplomacy
• Commitment to working with people of diverse backgrounds
• Highly developed customer relations skills
• Ability to interpret federal, state, and institutional rules and regulations and required procedures associated with compliance required

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Kokomo, Indiana

Career Level: Core

FLSA: Exempt

Job Function: Student Services

Job Family: Registrar

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Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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