SW Office Coordinator

Position Description:
The Office Coordinator is responsible for the day-to-day activities that support all field sales offices and/or
warehouses within an assigned market. The Office Coordinator provides support for a variety of
administrative and logistical tasks for both sales and construction employees in the market.
Reporting Relationship:
This position reports to the General Manager
Essential Duties/Responsibilities:
 Answering phone calls, directing callers as appropriate, and being the main point of contact for the sales
offices and warehouses in the assigned market
 Ensure new employees onboarding documents and activities are completed; including providing and/or
coordinating badges and iPads.
 Maintain apparel inventory for each branch within the market to include welcome boxes.
 Managing schedules, booking travel, and completing general administrative support.
 Maintaining and ordering inventory for office and break room supplies.
 Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.
 Filing and organizing records, invoices, and other documents and coordinating with HR to maintain
office policies.
 Submitting work orders and scheduling repairs for general office space and office equipment, including
IT and helpdesk support.
Qualifications:
 High school degree or equivalent
 Previous administrative experience supporting an office
 Excellent at communicating over the phone and handling phone systems
 Basic computer skills and experience with tracking and recording call information
 Excellent time management and prioritization skills
Physical Requirements
In a normal work-day, the employee is required to stand, sit, and walk (70-100%); occasionally lift up to 25
pounds; squat, kneel, reach above shoulder level, and lift from high/low position; bend, push, or pull. Regular
use of hands required for simple grasping, pushing, pulling, and/or typing.
Disclaimer
This job description is a summary of the typical functions of the job and not an exhaustive or comprehensive
list of all possible job responsibilities, tasks, and duties. Infinity Solar reserves the right to amend and change
responsibilities to meet business and organizational needs as necessary.

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