What are the responsibilities and job description for the Human Resources Assistant position at Infojini Inc?
Brief description of the scope of work:
Provide customer service and respond to general inquiries regarding Human Resources operations from citizens, employees, and job applicants at the counter, on the telephone, and via e-mail. Establish, update, and maintain departmental records, files, and databases, while preserving confidentiality. Maintain personnel files, contract and vendor files, and assist with records management and retention. Type, proofread, and process a variety of documents including general correspondence, forms, memos, charts, and specialized documents drafts, notes, or brief instructions. Compile information and data for financial reports; check and tabulate data; prepare simple financial reports; and maintain a variety of financial records. Assist with the coordination of recruitments, including posting recruitment flyers, uploading job announcements on-line, entering applicant data into applicant tracking database, responding to questions about recruitment and testing processes, sending notices to candidates, scheduling written exams and oral board interviews, preparing oral board and other testing materials, and scheduling testing appointments. Maintain the Human Resources general voicemail, inboxes, and Outlook calendars. Open, sort, screen, and distribute Human Resources mail. Send standard correspondence to employees, including citywide memorandums and notices. Coordinate training for City staff, including scheduling training, preparing and distributing announcements, tracking attendance, and setting up training site with materials and refreshments when needed. Maintain departmental operating supplies and process purchase orders. Manage and reconcile invoices and ensure timely payments for services and goods related to the Human Resources Department. Process reimbursements for training. Maintain compliance posters in all areas posted within the City. Respond to requests for verification of employment. Assist with the coordination of Human Resources events. Perform other duties as assigned.
