Specialist

Relevant experience is defined as 6 years of experience with a Bachelor’s degree or 4 years of experience with a Master’s degree in at least one of the following areas within Facility Management operations and services :

1) Plant operations, janitorial, food services, building engineering or building maintenance trades, space planning / move management, and customer service in a commercial office environment;

2) Applying knowledge of building codes, construction, various skilled trades, OSHA regulations, and fire / life / safety practices / procedures; and / or

3) Analyzing data, creating reports, and presenting to senior management both orally and in writing. A minimum of 4 years’ experience in a Contract Administration / Management position in a building / facility maintenance / management environment is also required.

Education and Experience

Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; or Master’s degree from an accredited college or university in a related field and four years of relevant experience;

or two years in a MWD Analyst classification.

JOB SUMMARY

This is the advanced journey level position performing Senior Administrative Analyst job duties.

DISTINGUISHING CHARACTERISTICS : -

Positions at this level are recognized as technical specialist using initiative and resourcefulness in deviating from traditional methods or researching trends and patterns to develop new methods, criteria, or proposed new policies.

The decisions regarding what needs to be done include interpreting data, planning of the work, or refining the methods and techniques to be used.

The work involves established criteria; formulating projects; assessing program effectiveness; or analyzing variety of unusual conditions, problems, or questions.

The work product or service may affect activities, or the operation of other organizations.

JOB DUTIES : -

• Conducts and may lead complex research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
• Develops scopes of work, specifications, schedules, budgets and complex solicitations and contracts for a range of projects;

participates in the evaluation of proposals; negotiates terms, conditions and cost, and independently resolves complex contractual issues.

• Plans and coordinates projects within area of responsibility, including developing scope, methodology, quality control measures, budget and schedule.
• Conducts cost benefit, statistical, and trending analyses in order to make recommendations on business and financial issues such as cost management, revenue generation, water rate support, and water supply resource investments and programs.
• Assists in providing enterprise-wide program administration for services that may include taxation, debt financing, and setting of rates and charges, and development of financial systems, budgeting, financial reporting, and internal control assessments.
• Authors complex reports, studies, manuals, training materials, procedures, Board letters, and other documents for management, the Board, and external entities;

develops formats to facilitate clear understanding of materials to be presented.

Monitors and analyzes proposed legislation and pending changes in state and federal programs and regulations in terms of the potential impact on Metropolitan;

consults with other agencies and internal technical staff on bills of mutual interest.

Analyzes budgetary, financial, and statistical data; analyzes variances and recommends corrective measures; develops budget and budget reports, technical information, and analyses to assist management in budget administration and compliance;

evaluates the impact of staffing and organizational changes or other management directives on budget allocations and recommends appropriate action.

• Acts as Project Manager; plans, coordinates, and conducts projects within area of responsibility, including monitoring scope, quality, budget and schedule.
• Performs other related Administrative Analyst job duties as required.

MINIMUM QUALIFICATIONS : -

Education and Experience : Bachelor's degree from an accredited college or university in a related field and six years of relevant experience;

or Master's degree from an accredited college or university in a related field and four years of relevant experience; or two years in a MWD Analyst classification.

Required Knowledge of :

Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems;

contract development and administration; pertinent laws, codes and regulations; and current office technology and equipment.

• Required Skills and Abilities to : Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures;
• provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports;
• administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications;
• prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve;
• prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work;

work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.

CERTIFICATES, LICENSES, AND REGISTRATIONS REQUIREMENTS : -

Employees in this position may be required to obtain and maintain the following certifications, licensing and registrations :

Certificates

None

Licenses

• Valid California Class C Driver License that allows you to drive in the course of your employme

Last updated : 2024-06-04