What are the responsibilities and job description for the Administrative Coord position at Inova Health System?
Administrative Coordinator
Inova Benefits and Perks:
- Health, Vision, and Dental Coverage
- Tuition reimbursement and Educational Assistance
- Student loan assistance - up to $10,000!
- State-of-the-art medical and training facilities
- Paid parental leave for birth/adoption of a child
- Retirement benefits with match from day one
- Free Parking to all employees
- Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
See Full List of Benefits Here:
Inova Fairfax medical Campus is seeking an Administrative Coordinator to join the Engineering team. This position is a full-time day shift Monday-Friday.
Requirements for consideration:
- High school
- One year of relevant office or healthcare experience.
Job Responsibilities included but not limited to:
- As an Administrative Coordinator, you will coordinate and perform a wide variety of administrative activities to support department functions.
- Tracks and monitors department budget, research variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports. Assists in preparation of annual budget proposals.
- Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.
- Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
- Coordinates schedules of support staff to provide backup for department (meetings, education and PTO). Orients new employees and provides training in department policies and procedures.
- May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines. Ensures integrity of medical record including patient identification. Guarantees all chart documents are placed in the chart in preparation for transfer or discharge. Returns old medical records to the Medical Record Department at discharge.
- Other duties as assigned.
As a recipient of federal financial assistance, Inova Health System (“Inova”) does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, sex, sexual orientation, disability, or age in admission to, participation in, or receipt of the services or benefits under any of its programs or activities, whether carried out by Inova directly or through a contractor or any other entity with which Inova arranges to carry out its programs and activities.
This policy is in accordance with the provisions of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Section 1557 of the Affordable Care Act, and regulations of the U.S. Department of Health and Human Services issued pursuant to these statutes at 45 C.F.R. Parts 80, 84, 91 and 92, respectively.
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