Administrative Assistant

Job Description: Administrative Assistant

MAY 2022

WHO WE ARE

Inprela Communications offers B2B storytelling and content strategy services, driving a fresh approach to public relations.

• We love the craft. We’re so passionate and invested in the work that it’s palpable. We get an adrenaline rush from generating outcomes.
• We are an employee-first culture. We believe that happy employees make happy clients.
• We believe it’s possible to be considered the “best” partner and still have time to pursue our passions outside the office.
• We believe in focus vs. trying to be all things to all people.

We are seeking an experienced Administrative Assistant, with exceptional soft skills who is passionate about hosting, caretaking and organizing to join our high performing team.

JOB DETAILS

• 24-30 hours per week, spread over a four- to five-day work week
• Position would be required to be in-office majority of the time in our Minneapolis office
• Competitive hourly pay: $25.00 - $30.00 p/hour

KEY POSITION RESPONSIBILITIES

We’re seeking an Administrative Assistant who wants to be a part of a growing company. The position will be filled by someone who enjoys hosting and takes pride in helping to keep an organization running smoothly. It’s important for the Administrative Assistant to be comfortable being an “orange” in an office full of “apples,” enabling colleagues to maximize their time delivering exceptional client service. If you are self-motivated with the ability to take on assigned tasks and also proactively seek out new projects independently, you’ll fit in well in Inprela’s entrepreneurial environment. This person must act with discretion and build trust by taking full responsibility for words, actions and work. They must develop good relationships with agency team and business partners, delivering a high level of collaboration and service, while managing a variety of projects and deadlines. The position offers a level of flexibility to set your own schedule, and a rewarding work experience in a supportive and collaborative setting. All employees at Inprela are expected to contribute positive energy to the firm creating an honest, fun and productive environment.

As an Administrative Assistant your responsibilities include:

Administrative

• Provide a favorable first impression welcoming guests and team.
• Maintain cleanliness of main entrance, kitchen and conference rooms.
• Provide administrative assistance to our leadership team when needed.
• Assist executives with calendar scheduling and various tasks as they arise.

© 2022 Inprela Communications

• Provide general office management to keep the company running smoothly, assist agency teams with short-term administrative projects such as preparing conference rooms for meetings, booking travel arrangements, copying and scanning; run errands, manage all incoming and outgoing mail, restock supplies including breakroom snacks and beverages, place orders, shipping and couriers, maintain contact databases, maintain agency calendar, organize, document and execute office operations and procedures, researching vendors and tools, manage communication around parking and policy enforcement, etc.
• Update and organize company electronic files, directories and subscriptions.
• Assist with Covid management and compliance processes.

Events

• Coordinate and plan Inprela’s cultural activities such as company events and team celebrations and manage a budget for yearly activities.
• Coordinate and plan meetings/parties hosted on occasion at Inprela, acting as the primary point of contact between external parties and internal staff.
• This includes coordinating food/catering and managing all supplies needed for each party.

Human resources

• Assist in facilitating the onboarding process for new employees and annual benefits renewals. This includes making sure all proper paperwork is signed and archived in appropriate files.
• Assist in refining the employee onboarding process to keep pace with the firm’s needs.

For example, maintaining/updating checklists to ensure all aspects of onboarding run smoothly.

Bookkeeping

• Assist Inprela’s Accounting Firm with basic requests
• Manage expense reimbursement system and Inprela team compliance
• Data entry & general reporting

Office and technology systems

• Assist with managing and maintaining office systems, including phones, IT systems, security system, copier, printers, etc. Serve as a point of contact for day to day IT issues.
• Assist with managing operating leases and equipment; works with property management company to maintain office space and building (e.g., maintenance); maintains a clean and organized office space.

QUALIFICATIONS

• Exceptional soft-skills
• Proven office management, administrative or assisant experience.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Keen ability to work independently and problem solve.

© 2022 Inprela Communications

• High integrity individual who exercises discretion and safeguards private and confidential financial information.
• A detail-oriented person who takes pride in dotting I’s and crossing T’s
• Team player who’s willing to wear multiple hats in an entreprenuerial agency setting.
• Highly accountable with excellent time management skills.
• Must have excellent interpersonal skills and customer service skills.
• Excellent written and verbal communication skills.
• Ability to lift up to 30 lbs.

COMPENSATION

• $25.00 - $30.00 p/hour
• Flexibility perks
• Dedicated parking steps from the office

Inprela is a fun and fast-paced environment that offers excellent work-life balance. We're selective about the type of work we take on, making sure it's the right fit for both client and agency. It's important to us that the work our team does is both personally and professionally satisfying because we know our clients will benefit from happy employees.

© 2022 Inprela Communications

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift

Ability to commute/relocate:

• Minneapolis, MN 55403: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location