Office Coordinator

Are you passionate about helping people while enriching a company culture in the process? Are you proactive and excited by the opportunity to work in a dynamic environment? Do you want to touch a little bit of everything at a fast-paced growing company? Join our team! You’ll be able to drive value in areas of our office management, executive support, firm communications, and culture building – just to name a few!

Frequently awarded a Best Place to Work by multiple publications, Insight Sourcing Group is looking for a collaborative go-getter. This is an exciting opportunity to work alongside firm leadership, partner with multiple business units, and leverage your people passion.

What you’ll do (Responsibilities):

Office Support Management:

• Represent the company by being the first person seen as visitors enter the building. Greets visitors with a positive attitude and address their needs
• Perform clerical tasks such as shipping & receiving (FedEx), retrieving and inbound/outbound mail, sending swag bags, ordering merch stock based on requests and providing general information to staff
• Assisting with firm-wide seating arrangement (ordering nameplates, assembling nameplates, altering seating chart
• Stock and maintain our Chill Room and various break rooms to ensure they are fully operational
• Conference room stocking and tech management
• Maintain adequate inventory levels and anticipate needed office supplies, order and verify receipt of supplies to Accounts Payable
• Keep all common areas neat and clean
• Handle any building/office issues that may arise (repairs & requests), input service orders to the property management group
• Manage office printers & inventory and ensure they remain in working order
• Order and inventory business cards
• Manage office vendor relationships and maintain a budget and basic financial reports
• Client data entry and invoicing as needed or requested

Event Coordination:

• Assist and align with Sr. Executive Assistant in planning companywide events & happy hours
• Collaborate with Sr. Executive Assistant with communications with event staff, moderating virtual events on ZOOM, transporting meeting materials, set-up and break-down of firm events as needed
• Employee Appreciation gifts tracking and ordering for events such as weddings, births/adoptions, sympathy occasions, and firm anniversaries
• Support Admin & Finance Team & Marketing Team with special projects like the Client Gift List and Client Logo Wall
• Assisting with seating arrangement (ordering nameplates, assembling nameplates, altering seating chart

Other:

• Assist Sr. Executive Assistant and other Operations team members with tasks, as needed

What we’re looking for (Qualifications):

• Bachelor’s Degree strongly preferred in related field (i.e. Communications, Human Resources, Hospitality, Administration, Event Management, etc.)
• Must be proactive, adaptable to change, and willing to work autonomously at times.
• Ability to balance workload under short deadlines and initiate follow-up to ensure timely achievement of commitments.
• Extremely organized and detail oriented.
• Thrives in building relationships and collaborating with others.
• Analytical mindset and capabilities, such as having strong Excel and PowerPoint skills.
• Ability to maintain confidentiality.
• Excellent communication and interpersonal skills with proven ability to take initiative, be responsive and hands on.
• Team player with a high sense of urgency to interact at all levels of the organization.
• Strong customer service skills; possess a servant leader attitude.
• Above all else, you are bright, kind, have a do what it takes attitude, and have a strong passion to help people.

Working Conditions:

• Part Time – Targeting 30-32 hours a week - T/W/Thur
• Flexibility to occasionally arrive earlier or stay later due to office needs
• Able to lift packages up to 25 pounds without physical restrictions

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources

Why take your talents to ISG?

We have established our entrepreneurial roots in Atlanta since our founding in 2002, growing to over 225 team members today. At ISG, we blend the capability and expertise of the largest consulting firms with an entrepreneurial firm’s fun, innovation, and drive.
ISG has a hybrid work model with a blend of remote and in-office expectations. We believe in the importance of collaboration, hands-on development and coaching, and fun and energizing fellowship.
As a result, we enjoy whom we work with just as much as the work we do: you’re a project lead to clients, you’re a ping-pong champion in the break room, and you’re a friendly face at office-wide lunches. You’re never a number.

Insight Sourcing Group is an Equal Employment Opportunity (EEO)/Affirmative Action employer. All qualified applicants will receive fair and impartial consideration without regard to race, color, sex, gender identity, religion, national origin, age, sexual orientation, disability, veteran status, or any other characteristic protected by law.
Please note that applicants must be authorized to work in the United States without the need for visa sponsorship by Insight Sourcing Group. Therefore, work visa sponsorship for this position will not be provided, either now or in the future.