Accounts Payable Specialist II - Finance

Overview

The Institute for Defense Analyses (IDA) is a private, nonprofit corporation headquartered in Alexandria, Virginia, just outside Washington, DC. IDA’s mission is to answer the most challenging U.S. security and science policy questions with objective analysis leveraging extraordinary scientific, technical, and analytic expertise.  IDA operates three Federally Funded Research and Development Centers (FFRDC’s). 

Under general supervision, performs a variety of routine day-to-day operations related to the administration of accounts payable in accordance with applicable IDA policies and procedures.  Area of responsibility is either employee and consultant travel reimbursement or payment of IDA vendors for purchases or services provided.  Duties include reviewing and verifying expense reports or invoices and related documents, responding to vendor inquiries, and providing direction and guidance to employees, staff and consultants.   

Responsibilities

• Receives and reviews expense reports, purchase orders, vouchers, invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Codes, verifies and electronically enters accounts payable data into ledgers.
• Draws, verifies and posts payment checks to appropriate vendors/agencies.
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors on the resolution of administrative problems and inquiries.
• Monitors blanket purchase orders and periodically notifies departments of balances.
• Maintains logs, enters and balances account data, and generates statistical summary reports as required.
• Performs other duties as assigned.

Qualifications

• Associate’s degree and one year of relevant experience or High school diploma or equivalent and two years of relevant experience or Bachelor’s degree.
• Experience with computers, automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• Successful completion of a criminal background check is required.