What are the responsibilities and job description for the Event Coordinator position at Integrated Resources, Inc ( IRI )?
Start Time: 8:00 AM Total Reg Hours: 40.00 End Time: 4:30 PM
The Event Coordinator will provide primary planning duties for all meetings and events held throughout the North
America Training Centers. They will also assist the training instructors as needed. They will maintain relationships
with all outside vendors for the Customer Experience Center. This individual must be comfortable being the point
person between the *** sales team, both existing and target customers as well as *** instructors to facilitate
sales activities such as Demonstrations/WOW sessions, internal and external meetings, and various facility use
inquiries. They must be able to juggle multiple overlapping events, which will occur simultaneously, each having
various requirements. The ability to think on your feet and handle any issues that arise quickly and discretely during
an event is key. The successful candidate will be an expert at confidentially dealing with individuals at all levels of the
organization to deliver an excellent Customer Experience for all visitors and customers on site. This individual must
have a flexible schedule and be able to work before and after traditional work hours.
Additional responsibilities include:
Maintain responsibility for facility needs
Coordinate various complex events with both internal and external customers
Source and work with outside vendors to coordinate hotel rooms and any off-site activities
Manage and maintain calendar for all site activities
Maintain all audiovisual equipment
Developing event feedback surveys
Create and manage all Purchase Orders for site
Process all site invoices
Manage upkeep/replacement of lobby displays
Schedule, plan and support all training and sales activities on site
Manage training class schedule and attendees
Maintain high level of readiness for guests on site at all times
Communicate with sales team on target visitors
Assist in managing yearly site budget
Quals--
Prior experience directly supporting high-level manager(s) and/or executive(s)
Experience with high-level meeting/event planning
2-year/Associates degree preferred
The Event Coordinator will provide primary planning duties for all meetings and events held throughout the North
America Training Centers. They will also assist the training instructors as needed. They will maintain relationships
with all outside vendors for the Customer Experience Center. This individual must be comfortable being the point
person between the *** sales team, both existing and target customers as well as *** instructors to facilitate
sales activities such as Demonstrations/WOW sessions, internal and external meetings, and various facility use
inquiries. They must be able to juggle multiple overlapping events, which will occur simultaneously, each having
various requirements. The ability to think on your feet and handle any issues that arise quickly and discretely during
an event is key. The successful candidate will be an expert at confidentially dealing with individuals at all levels of the
organization to deliver an excellent Customer Experience for all visitors and customers on site. This individual must
have a flexible schedule and be able to work before and after traditional work hours.
Additional responsibilities include:
Maintain responsibility for facility needs
Coordinate various complex events with both internal and external customers
Source and work with outside vendors to coordinate hotel rooms and any off-site activities
Manage and maintain calendar for all site activities
Maintain all audiovisual equipment
Developing event feedback surveys
Create and manage all Purchase Orders for site
Process all site invoices
Manage upkeep/replacement of lobby displays
Schedule, plan and support all training and sales activities on site
Manage training class schedule and attendees
Maintain high level of readiness for guests on site at all times
Communicate with sales team on target visitors
Assist in managing yearly site budget
Quals--
Prior experience directly supporting high-level manager(s) and/or executive(s)
Experience with high-level meeting/event planning
2-year/Associates degree preferred
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