Administrative Assistant

Integrity Federal Services (IFS), a growing engineering firm is seeking a full time Administrative Assistant with a minimum of 5 years’ experience in progressive administrative roles. This candidate should have strong communication skills as well as MS Office experience (Outlook, Word and Excel), and will provide support to multiple managers in a professional environment with minimal supervision. Must be organized, possess excellent communication skills, be detail oriented, and be able to lift up to 15 pounds.

Our staff works together in an enjoyable office atmosphere where the employees’ goals are important. IFS provides a comprehensive benefits package including medical / dental / vision and life insurance; short and long-term disability coverage; 401(k) Plan; and more. Salary commensurate with experience. Please send resume and cover letter, including salary requirements. To learn more about us, please visit our website at www.ifs-ae.com.

EOE M/F/Disabled/Veteran

I. MISSION

As an important member of IFS, the Administrative Assistant acts as the primary administrative resource for the Martinsburg WV office. This individual is responsible for the management and execution of a number of tasks and will be the initial point of contact for existing and new Clients reaching out to our office. They will be a critical part of the larger team and will be responsible to ensure all tasks are completed and followed through in a timely manner.

This position requires a pro-active approach and ability to independently carry out the duties of the position. The ideal candidate should exhibit high standards, excellent communication skills, good judgment and ability to take initiative. The ability to effectively manage time and multi-task with attention to detail is critical to this role.

II. ESSENTIAL RESPONSIBILITIES

Administration:

• Work directly with firm Principals and Senior Project Managers
• Demonstrate the ability to understand Client needs and to relay them to the appropriate staff.
• Actively document activities and report on weekly efforts
• Review task assignments on a weekly basis and work directly with project managers to ensure all follow-up actions are completed within the specified time frame.
• Preparation of correspondence and letters
• Office maintenance oversight and office supply purchasing
• Preparation of sub-consultant contracts
• Manage travel arrangements for project managers including flights, hotels, transportation, conference registrations
• Maintain documentation utilizing IFS’s file standards
• Prepare and deliver plan and document submissions

Client Relationship Management

• Act as the initial point of contact for client calls and visits, working with IFS management to ensure that the client experience is positive
• Establish and maintain positive relationships with existing firm clients to ensure client satisfaction

Professional Growth & Development:

• Provide thoughts and feedback relative to operational procedures
• Opportunities for increasing responsibilities related to business development and accounting

III. POSITION SPECIFICATIONS

Experience and Education:

• Must have 5 years working in a similar capacity
• Knowledge of the land development industry and/or federal procurement will be an asset

Skills and Knowledge:

• Demonstrates analytical ability, good judgment, problem solving, responsibility, personal integrity, and is able to deal with confidential information on a daily basis
• Must be able to exercise judgment, tact and diplomacy on behalf of management when dealing with other team members and clients
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Excellent customer service, good oral and written communication skills
• New computer program skills
• Professional and articulate with strong attention to detail
• Ability to work efficiently, effectively and independently to see projects through to conclusion
• Excellent time management, strong organizational skills, ability to prioritize multiple tasks and anticipate potential problems

Job Benefits:

• 401K Retirement Program
• Paid Time Off
• Health Insurance, Life Insurance
• IFS Company Events

Job Type: Full-time

Salary: $21-$24 /hour

To learn more about us, please visit our website at www.ifs-ae.com.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Martinsburg, WV 25401: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 5 years (Required)

Work Location: One location