HR/LD Office Assistant needed at ICL Autos!

ICL Autos, an employee-owned automobile dealership group, is looking for a Human Resources (HR) and Learning and Development (LD) Office Assistant!!!

ICL Autos is currently seeking a skilled office assistant who is passionate. Our ideal candidate will be responsible and reliable, and willing to regularly contribute to making ICL Autos a better place for our employee-owners to work. They should be highly efficient, organized, and approachable. We expect applicants to have a solid knowledge of various office functions and administrative responsibilities. If you believe you possess the commitment, character, and skills to become part of our innovative team, we would like to hear from you.

What We Offer:

• Above market pay
• Annual Profit-Sharing Bonus up to $14,000
• CLOSED ON SUNDAYS
• Earn up to 4 weeks paid vacation plus personal time off
• Employer sponsored healthcare benefits – WE COVER 64%
• Earn shares in our employee stock ownership plan.
• Vision, Flexible Spending Accounts, Short Term Disability
• Company paid Life Insurance and Long-Term Disability
• Generous 401(k) match
• Paid training and tuition reimbursement available
• Opportunities for growth and advancement
• Only Employee-Owned Auto Dealership Group in New England

Duties and Responsibilities

• Collaborate with the hiring manager to create, update, publish and remove employment opportunities for all ICL Autos locations.
• Manage the pre-employment process, new employee onboarding, trainings programs and also assist with monthly orientation.
• Provide updates to the hiring managers, candidates and any other pertinent individuals, throughout the pre-employment process.
• Coordinate weekly/monthly meetings and training seminars to include group travel arrangements and hotel accommodations.
• Track training attendance, performance evaluations, predictive index reports.
• Maintain schedule and coordinate calendar activities.
• Assist with preparation of HR/LD reports such as attendance, new hire, and turnover reports.
• Respond to employee inquiries regarding HR/LD policies and procedures and provide timely, accurate and thorough responses.
• Actively participate in administrative day-to-day tasks including upkeep of employee records to align with compliance (EEO data, Pre-Onboard tasks, Written Documents etc.)
• Maintain I-9 compliance. Perform monthly audit, keep storage of I-9’s clear of expired/unnecessary I-9 documents.
• Update HR/LD databases (e.g. ATS, HRIS, LMS)
• General office tasks to include copying, filing and other miscellaneous administrative tasks. Respond to emails and phone calls in a timely manner.
• Provide administrative support to the Human Resources and Learning and Development Team as needed.

Requirements:

• High School diploma or G.E.D.
• Valid Driver’s License acceptable to International Cars, LTD Insurance company requirements.
• 2 years of successful office experience or other related administrative position preferred.
• Excellent customer service skills
• Proficient in MS Office – Word, Excel, and Outlook
• Exceptional communication skills, both verbal and written
• Ability to learn new software and procedures quickly
• Exceptional organizational and time-management skills.
• Strength of character, ethics and reliability.

Join our team today! Be part of a company where all employees are valued, respected, and encouraged. ICL is an active part of the communities in which we operate, and we strive to make positive contributions in the lives of all of our customers.

ICL Autos does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.