Personal + Administrative Assistant to the CEO

Personal Administrative Assistant to the CEO

We are looking for a highly organized personal and administrative assistant to work directly with our CEO and senior management team. You will primarily be responsible for executing on: business and personal/household tasks on his behalf, organizing his schedule, attending meetings and handling any business tasks at his request.

Previous experience as a personal assistant is required. This is not a remote position. Working from West Knoxville, TN is required. There will be days where you may be required to drive to the Sevierville office for meetings with the CEO.

Requirements:

• Strong organization and prioritization skills
• Ability to meet deadlines in a fast-paced, quickly changing environment
• Ability to effectively multitask
• Working knowledge of Mac computers, Google Drive (Docs and Sheets) and willingness to jump in and learn new technologies as required
• Proficiency in appointment setting - including preparing for meetings and ensuring all parties are clear on meeting expectations
• Excellent written and verbal communication skills
• Strong independent problem-solving and execution skills
• Ability to operate independently with minimal direction and supervision
• Must be dependable, resourceful and be willing to learn new skills
• Must maintain strict confidentiality
• Must be flexible and be ready to go at a moment’s notice
• Must be able to provide reliable transportation

Responsibilities will include, but are not limited to:

• Prioritizing, scheduling and attending meetings and taking notes
• Handling communication between the CEO, clients and team members (internal and external correspondence, including emails, phone calls, follow-up, etc.)
• Arranging events, appointments and travels
• Assisting with personal and household tasks as necessary, including, but not limited to:
  • Managing dry cleaning drop-offs and pick-ups
  • Managing UPS/FedEx deliveries
  • Booking personal appointments
  • Making any necessary travel arrangements
  • Following up on miscellaneous household and business needs
  • Miscellaneous household requirements
• Assist in preparation of presentation/meeting materials, such as marketing reporting for a client’s upcoming meeting
• Being diligent on email organization and responses for timely replies to clients and team members

About the Company - Internet Marketing Expert Group (IMEG):

• Established in 2009
• Listed on Inc. 5000 as one of the fastest-growing companies in the United States
• Fast-paced work environment
• A dedicated group of professionals who love to win and grow in business and life
• We serve some of the biggest and best clients in the tourism industry
• Some benefits available