Accounts Payable (A/P) Specialist

IntWork's client is seeking a Accounts Payable (A/P) Specialist who will be responsible for supporting the companywide finance team to process accounts payable transactions.

As AP specialist, you will receive invoices and manage the invoice approval process with various functional teams responsible for incurring costs. This will include managing communications with functional teams to support proper coding of invoices to the general ledger and accurate data entry of approved invoices into the accounting system. In addition to vendor AP invoices, you will manage corporate credit card expense approval by working with corporate credit card holders to properly code credit card transactions to the general ledger and approve transactions. This position will also perform new vendor setup including W-9 collection and processing, applications for vendor lines of credit and monthly vendor statement reconciliations. The AP Specialist will also enter miscellaneous bank deposits, order checks and office supplies and complete proper A/P related filing and documentation.

As part of the Company-wide Finance team, you will be required to report to the South Portland office a minimum of two days per week with the balance being flexible (either in person or remote, based on personal preference and what works best for the team).

Responsibilities include, but are not limited to:

• Receives invoices
• Determines employee responsible for approval via A/P approval process
• Works with A/P approvers to correctly code A/P invoices
• Enters invoices into accounting
• Reviews monthly vendor statements for accuracy & processing
• Enters branch check register transactions
• Reviews credit card transactions
• Works with credit card holders to code, approve and enter credit card transactions into the accounting
• Reviews/Enters miscellaneous bank deposits
• Manages new vendor credit requests
• Completes W-9 and subcontractor paperwork
• Orders checks and office supplies
• Communicates with A/P approvers on the status of vendor payments
• Completes filing and documentation related to A/P processing.

• Bachelor's degree from an accredited institution in accounting preferred
• 3-5 years of professional experience in an accounting role, construction or energy industry experience preferred.
• Strong organizational, problem-solving, and analytical skills; detail-oriented
• Ability to multi-task, prioritize tasks effectively, and work efficiently
• Experienced in Accounting, Excel, Word, Outlook, QuickBooks, Zoho and Dynamics
• Ability to collaborate effectively, high emotional intelligence, strong interpersonal and communication skills.
• Ability to work at a fast pace, adjust quickly to changing priorities and conditions
• Holds high expectations of the quality of their work product
• Highly independent, ability to be self-directed