HR Administrator - Munich (m/w/d)

The opportunity

We are looking for a forward-thinking HR Administrator to join our People team in Munich and play an important part in the delivery of our seamless employee processes. The ideal candidate will be passionate about starting a career within the HR field.

The HR Administrator will provide efficient HR support to the agency and will be fully responsible for general administration tasks. You will be involved throughout the stages of our employee lifecycle, with the support of our wider people function based out of the London office.

This is a part-time opportunity (20 hours per week) based from our Munich office so the need to speak German will be essential.

Your responsibilities will include but are not limited to: 

Onboarding & Offboarding

• Provide new joiners with exceptional onboarding experience
• Preparation of new starters paperwork, issuing contracts with the support of the Managing Director in Munich
• Creating new employee profiles in BambooHR
• Sending new starter pack via BambooHR
• Informing IT to prepare equipment and sending diary invites to manager and team ahead of new joiner starting
• Right to work checks and ensuring documentation is correctly filed
• Regular check-ins with manager and employee after the initial 3 months and 6 months
• Acknowledging resignation letters/written confirmation of details, outstanding holiday, last day, etc
• Scheduling exit interviews with leaver and people team
• Offboarding in BambooHR – update database and leaver doc
• Requesting performance evaluations sheet from manager to draft reference letters
• Arrange return of hardware with IT function and ensure good delivery of equipment

General HR Administration

• Management of the HR inbox – answering employee queries and escalating to senior members when necessary
• Keeping HR files up to date with the oversight of the Managing Director
• Support to the wider People function with monthly and quarterly reports, by ensuring information is correctly documented and tracked
• Collecting and preparing information needed by the payroll teams
• Employee engagement and building agency culture

What we’re looking for

• A natural self-starter with a passion for people
• Excellent attention to detail
• Good working knowledge of the MS office suite
• Curious, proactive and a problem solver
• A trusted member, with the ability to handle confidential information
• Excellent written and verbal communication, time management and organisational skills
• Enjoys working with others with the ability to develop strong relationships across the agency
• Prior administration experience would be highly desirable
• Previous experience within the HR field is not essential but would be a bonus
• Fluent in spoken and written English and German

Who are we?

About Iris

We’re Iris. We’re For the Forward. A creative, strategy and innovation company that uses the power of participation to excite progress for businesses. As part of the People team, we’re inviting you to participate in progress – moving yourself and the world forward with every decision you make.

Our office

Amidst the Big Six breweries, you’ll 
find our 60 strong Munich team. Munich is a hub for B2B marketing expertise. We offer over 15 years 
of experience working alongside 
some of the biggest and boldest 
brands in IT, healthcare, automotive and engineering. From Samsung 
and B/S/H to Roche and Osram.

The Iris Character

We have five core behaviours that we look for to help us to build a culture that fosters true progress: Courage, Storytelling, Collaboration, Empathy and Commitment.

What's in it for you?

• Flexible working with core hours
• Possibility to work from home for 3 days per week
• Company Pension scheme
• Company subsidy for sports or monthly public transport tickets
• An office in the heart of Munich
• An international and friendly team

• Well-known international clients and a large agency network
• Room for the growth of your talents through individual development opportunities
• Open-door policy and the opportunity to contribute your own ideas
• All Agency Thursday with breakfast

Diversity, Equity & Inclusion

‘FOR THE FREE’ is our global DE&I strategy. Its aim is to create a business where everyone feels free to be themselves and has the same opportunity and access to progress. Our DE&I strategy encourages courageous thinkers who champion outsider perspectives. ‘FOR THE FREE’ has three main pillars of activity:

Diversity - We want to invite difference. To be an organisation that is fully representative of different groups and reflects the city, country and world that we live in. We value our talents’ lived experiences – including gender, race, class, disability, neuro-diversity and sexual orientation.

Equity - We want to be fair to everyone. To remove barriers for individuals and groups and provide the bespoke access, support and opportunities that are needed to fully participate in our organisation. We are levelling the playing field.

Inclusion - We want everyone to feel at home. To provide a place where people can be themselves, express their unique identity and contribute to the life of our community

Privacy Statement

If you decide to apply for a role at Iris we will only keep the data provided by you for 2 years from the date we receive it, following which your data will then be destroyed. We have a legitimate interest to process the data you provide us and we will protect your rights in accordance with all applicable data legislation. If at any point you decide you would like us to delete the data we hold or have any more questions please email us at dpo@iris-worldwide.com.

You can find out more about our Privacy Policy here: http://www.iris-worldwide.com/privacy-policy/

We are proud to be an equal opportunities employer and recruit on talent alone, regardless of age, gender identity, ethnicity, religion, education, class, sexual orientation or disability. We champion diversity and believe it not only benefits, but enhances our creativity, our company and the wider society at large. We are For The Forward.