Account Reconciliation Specialist

Job Title Account Reconciliation Specialist Who are we? Founded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our customers and our communities. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation. Here's what you can expect from us: When you're a part of our team, you'll see how we bring good energy to all that we do. At Irving Oil, we strive for a work environment where each of us feels we belong, can bring our whole selves to work, and where we treat our fellow employees with kindness and respect. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, safety-first culture and commitment to building resilient teams helps reinforce our internal brand position where People Matter. That's why we're dedicated to investing in our employees’ potential, so that they can reach their career goals. Job Description What you can expect in a typical day The Account Reconciliation Specialist provides start to finish support in proper treatment and administration of all utilities and other site level expenses to operations and leasing teams. Ensures optimal recovery from all third party tenants, dealers and partners for all site level expenses. The role will also operate within a hybrid work model, which will offer you the ability work from home a portion of your week and then make use of in-person office days to collaborate and build strong professional relationships; all within a beautiful modern office environment. What we offer: Competitive salary, bonus and pension plan Flexible benefits, including a Health Spending Account Hybrid Work Opportunity – flexible work model that supports a blend of in office and remote Wellness support, including annual wellness allowance and paid personal care days Paid vacation and vacation purchasing Personal and professional development opportunities Named one of Canada’s Top 100 Employers for seven consecutive years Your Roles and Responsibilities: Oversee processing and reporting for all 3rd party facilities costs for Common Area Maintenance (CAM) regular monthly and annual expenses Approve 3rd Party “prepaid” utilities expenses as processed by AP team to ensure proper coding and provide direction on changes needed once approved by Operations or Real Estate Reference and Interpret various legal contracts including but not limited to property specific maintenance agreements, leases and dealer supply agreements to ensure all recoverable expenses are billed to tenants as outlined in the contracts Liaison for all CAM Reconciliation inquiries from tenants; Act as lead and subject matter expert for all CAM related inquiries and prepare annual estimated CAM statements Pull reports from TM1 (CAM module) and continue to identify improvements with TM1 team to refine CAM reports and procedures Analyze site level expenses and identify variances using Oracle reports Review tenant, dealer and Joint Venture (JV) partner accounts using JD Edwards (system) Complete monthly billbacks to ensure all recoverable expenses are achieved from tenants, dealers and JV partner in a timely manner Develop and produce reporting demonstrating annual recoverable across all relevant business units Provide quality customer service in issuing annual expense reconciliation statements to tenants and third party partners Recommend continuous improvement of reconciliation processes working closely with many internal stakeholders; Build and communicate new processes Perform periodic transaction audits and make recommendations to ensure optimal reconciliation is achieved Professional skills: Strong verbal and written communication skills. Ability to develop clear, effective reporting to communicate updates to stakeholders. Ability to work independently with limited supervision / direction. Self-motivated. Very strong analytical and problem solving skills. Keen attention to detail. Proven ability to work collaboratively with cross-functional teams. Travel: Travel is not required for this role. Education and experience: Post-secondary education in business or related field, accounting focus/major would be an asset 3-5 years of experience in operations or real estate industry would be an asset. Experience with Oracle would be an asset Experience with data analysis Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants. #LI-Hybrid Job Requirements - Work Experience Accounting Job Requirements - Education Undergraduate: Business Administration Location Saint John, NB What began as a small service station in Bouctouche, New Brunswick in 1924, has grown into the leading regional energy company in Eastern Canada and New England. Named one of Canada’s Top 100 Employers for six consecutive years, Irving Oil operates Canada’s largest refinery in Saint John, New Brunswick, which is located 105 kilometres north of the US border and has reached production rates in excess of 320,000 barrels per day. Irving Oil also operates Ireland’s only refinery, located at Whitegate in Cork County, with a capacity of 75,000 barrels per day. With over 900 fueling locations, we look forward to serving our wholesale, commercial and retail customers every day. We take pride in our operations, but we're about much more. Today, we are known widely for our commitment to the communities where we live and work, maintaining a strong tradition of community service and partnerships in healthcare, the environment, education and youth sports. Ce qui, en 1924, était une petite station-service à Bouctouche, au Nouveau-Brunswick, est maintenant devenu la plus importante entreprise d’énergie régionale de l’Est du Canada et de la Nouvelle-Angleterre. Nommé l'un des 100 meilleurs employeurs au Canada pendant six années consécutives, Irving Oil exploite la plus grande raffinerie du Canada à Saint John, au Nouveau-Brunswick. Située à 105 kilomètres au nord de la frontière américaine, elle produit plus de 320 000 barils par jour. Irving Oil exploite également la seule raffinerie d’Irlande, à Whitegate, dans le comté de Cork, dont la capacité est de 75 000 barils par jour. Comptant plus de 900 établissements de ravitaillement, nous sommes heureux de servir nos clients grossistes, commerciaux et détaillants chaque jour. Nous sommes fiers de nos opérations, mais nous faisons plus que ça. Aujourd’hui, nous sommes connus pour notre engagement envers les communautés où nous vivons et travaillons, tout en maintenant une longue tradition de service communautaire et de partenariats en soins de santé, en environnement, en éducation et en sports pour les jeunes.