Planning and Logistics Administrator

Job Type
Full-time

Description

ISGM Core Values:
Isabella Stewart Gardner believed that art had the power to change lives and she built a beautiful, personal, and immersive Museum setting to do so. Today the Gardner is a living embodiment of her bold vision; a dynamic place where ideas and creativity in all its forms inspire visitors. Through exhibitions, music, programs, and performances we strive to tell new stories and challenge assumptions through diverse voices and community members.

*
Our Core Values are: *

• Creativity is our Legacy
• Community is our Purpose
• The Collection is our Catalyst
• Diversity, Equity, Accessibility, and Inclusion are our Commitments

Scope of Position
The Planning and Logistics Administrator supports coordination of the Museum’s many projects and activities. From exhibitions and programs to conservation and maintenance, this position engages across departments to track planning timelines and execution details to minimize feasibility concerns and calendar conflicts. The Planning and Logistics Administrator reports to the Senior Manager, Exhibition Planning and works closely with the Chief Financial and Administrative Officer (CFAO) helping execute work in three core areas: Annual operational planning, daily operations / project management, and exhibition Planning.

This is a full-time, non-exempt position. The salary range is $45K - $55K annually.

*
Responsibilities*

• In coordination with the CFAO and Senior Manager, Exhibition Planning, support the Museum’s operational and exhibition planning process, working with departments around resource planning. Create a master calendar for the fiscal year to be approved by Management. Assist with budget discussions and planning throughout the year.
• Serve as centralized project coordinator for cross-functional meetings, initiatives, planning and evaluation work maintaining project plans, calendars and communications and working with departmental managers to plan for contingencies. Participate in meetings as warranted.
• Manage and communicate logistics of day-to-day Museum operations (such as elevator closures, photography project locations, etc.); follow up on capital project timelines.
• Supports the Operations Planning Committee through coordination of regular meetings and helping to address implementation issues for museum-wide events and programs.
• Coordinate training and use of the museum’s space scheduling and event tracking system and related tools/documentation for event planning (e.g. work orders).
• Provide administrative support to the CFAO and Operations senior management

Requirements

• 3-5 years of related work experience and aligned interests
• Strong proficiency with Microsoft/Google tools; experience with project management tools is a plus
• Must be proactive, highly collaborative and work well with multiple departments
• Excellent verbal , written communication and presentation skills with an ability to facilitate meetings
• Strong analytical skills with an ability to assess, anticipate and interpret project needs and challenges
• Highly organized and reliable with an ability to multi-task and stay in front of project changes

Core Competencies:

• Building Collaborative Relationships
• Oral and Written Communication
• Analytical and Forward Thinking
• Thoroughness
• Result Orientation

Equal Opportunity Employer: Diversity, Equity, Access, and Inclusion is one of the core values we hold close to our business practices. ISGM is committed to affording equal opportunities to qualified individuals regardless of race, color, gender, gender identity, genetics, military/veteran status, pregnancy, religion, sexual orientation, age, national origin, ancestry, disability, or any other basis prohibited by applicable laws.

*
Request An Accommodation*: Applicants with disabilities who are unable to fully access ISGM's online application system may contact us at hr@isgm.org for assistance with a reasonable accommodation.

Job Type: Full-time