What are the responsibilities and job description for the Human resource assistant position at Islands Entertainment?
Margaritaville at Lanier Islands
Islands Entertainment, LLC
Job Description
Job Title : Administrative Assistant - Human Resources
Department : Human Resources
Reports To : Human Resources Manager
FLSA Status : Non-Exempt
Prepared Date : 04.29.2024
SUMMARY
Assists in all areas of Human Resources department such as assisting with recruiting events for job applicants to fill existing job openings.
Responsible for all administrative office duties such as filing employee paperwork, new hire employee onboarding, answering screening and forwarding incoming phone calls and employee data entry.
Carry out coordination of staff questions / needs with other departments. Maintains a high degree of confidentiality and professionalism in every interaction.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Input data into Human Resources programs.
- Maintain digital filing systems.
- Assists with coordination of Human Resource events such as recruiting events, job fairs, employee events.
- Keep track of and prepare all employee name badges, MVR record cards, and employee IDs.
- Prepare all new hire pre-employment paperwork prior to all new hires first date of employment.
- Assist in creating and maintaining all employee personnel files (confidential, medical, general), including updating employee file jackets to document personnel status changes, while following specific filing guidelines.
- Ensures that HR forms (new-hire packets, PSNs, etc.) are in sufficient supply and readily available.
- Maintains Human Resources records for employees by recording the hiring, transfer, termination, change in job classifications, counseling records, as well as merit increases / decreases.
- Administers employee referral program.
- Supports other Human Resources professionals by performing administrative tasks.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 18 years of age with a valid driver’s license and clean MVR for three years.
EDUCATION and / or EXPERIENCE
Entry level administrative position into the field of Hospitality Human Resources with clear understanding and training provided for success.
Prior customer service / administrative experience preferred; or equivalent combination of education and experience. Excellent verbal and written communication skills.
Great customer service and people skills is a must.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand;
walk; sit; and use hands and fingers, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is occasionally exposed to extreme cold and extreme heat.
The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.
Last updated : 2024-04-30
