Sales Administrator

Company Description

Smart People- Smart Ideas- Smart Choice

A thriving environment for learning, innovation and growth.

Why do so many people join MTS Systems Corporation and stay for a career? Because this is a place where you get to apply your creativity, work with smart people on fascinating projects, and make a positive impact on people’s lives. It is a place where you can learn, innovate and grow professionally.

By joining MTS, you’ll have access to the latest tools and technologies, along with the support of colleagues who are passionate about their work. You’ll discover a dynamic culture of continuous improvement that extends to our people, one that offers numerous ways to expand your knowledge and advance your career. And because we are a global company, your work may also include world travel.

Job Description

Seeking motivated and detail individual with good business acumen to support the sales process.  This is an onsite role only.   Sales Support Administration and Analysis, not an IT position. 

  Ideal candidate will have:   

•  Proficient knowledge of CRM and ERP systems (preferably Salesforce and SAP).
• Proficient in Microsoft 365, form design, and financial/sales presentations
• Excellent written and verbal communication skills in English
• Strong collaborator and ability to coordinate cross functionally
• Ability to work within tight deadlines with a strong sense of urgency
• Strong attention to detail and analytical skills
• Ability to build positive business relationships with internal and external customers

Objective: 

The Sales Administrator is responsible for the coordination and validation of pre-sale order and post award process management. The position obtains and reviews documentation for accuracy and clean-order submittal and assists sales in driving efficiency and customer satisfaction. Ensures MTS’s policy and procedures and audit requirements are followed and understood to mitigate risk to MTS and that all deadlines are met to ensure accurate fiscal period order and revenue reporting. The role works closely with multiple departments including Sales, Service, Order Fulfillment, Finance, Legal, and Compliance to ensure high customer satisfaction levels are achieved.

Major Areas of Responsibility

• Responsible for coordinating pre-sale activities
  • Administer supplier portals (Electronic Data Interchange /EDI submittals)
  • Support preparation of required bid documents (supplier survey/bank info/quality surveys/insurance certs)
  • Conducts daily search bid information via the web
  • Keeps archives of sales contracts, memos and in-process correspondence
• Validates and executes completion of pre-order and post award submittal activities and supporting documentation.
• Legal and compliance reviews
• Required EAP/DOA
• Third-party due diligence
• Customer master data when order requires
• Creating English documentation when needed
• Interact directly with customers as needed.
• Complete and sign Representations and Certifications documents.
• Works closely with Order Administration team.
• Creates and publishes metrics to provide visibility into performance (Order Admin Tracking or different sequencing)
• Manages processes and drives improvement and automation
• Performs other duties as assigned

Qualifications

Basic Qualifications

• Bachelor’s degree
• 5 years of relevant experience.

Preferred Qualifications

• Business Administration degree preferred
• Knowledge of legal contracts, terms, and conditions. Experience with US Government contracts/processes is a plus.
• Proficiency and accuracy in relational database reporting, data analysis and sales/financial reporting

Physical Demands (U.S. only)

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Additional Information

All your information will be kept confidential according to EEO guidelines.

MTS is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

 We do not accept unsolicited resumes. To be considered an applicant, please apply online to a specific job posting.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.