Receptionist

We're seeking a dynamic individual for the role of Personal Assistant / Receptionist. If you're passionate about providing exceptional service and thrive in a fast-paced environment, we'd love to hear from you!

Description: As a Personal Assistant, you will be the primary point of contact for managing the Chairman's day-to-day agenda.

RESPONSIBILITIES

• Manage Chairman's daily schedule
• Check birthday calendar daily, and remind him
• Book doctor's appointments as needed
• Manage prescription refills, track which pharmacy each specialist uses, and coordinate how to pickup/deliver prescriptions
• Order supplmenets for Arabov family members (prepare supplements for travel in advance)
• Serve tea, coffee, and food as requested
• Organize executive family's lunch with housekeeping
• Coordinate with CEO EA: weekly nutritionist visits, interviews, etc.
• Order weekly floral arrangements for Arabov office and home
• Notify the driver of any appointments during office hours
• Welcome guests, employees, and clients, who arrive at the executive floor and clarify the purpose of their visit and who they want to see
• Communicate with the executive team about agenda disruptors (Jacob's naptime, external meetings, appointments, etc.)
• Pickup all package deliveries for Jacob, Ben, and David
• Notify security of Chairman's expected visitors
• Stock 2nd floor service closet, EA office, and kitchen (order supplies as needed on company card - track all expenses in Expensify)
• Contact the tennis club weekly, book matches or private lessons (depending on
• travel)
• Make reservations for the Arabov family and extended relatives
• Run errands as requested
• Research new practices and providers for all health-related matters
• Secure tickets to entertainment events
• Assist with personal shopping, including researching and sourcing specific items internationally (clients, gifts, family, etc.)
• Assist jewelry production team with administrative tasks (ex., use POS to create jewelry certificates for E-comm orders, collect jewelry boxes for orders, wrap/tag pieces)

JOB REQUIREMENTS

• Must be able to work full-time and in-person
• Previous experience as a receptionist or administrative assistant
• Experience in a luxury retail/service environment is a plus
• Excellent written and verbal communication skills in both English and Russian languages
• Self-starter, organized, efficient, and able to maintain professionalism in a fast-paced environment
• Excellent interpersonal skills -- polished verbal ability, outgoing personality, and excels in guest service
• Proficient in computer skills and a team player
• Professional and polished appearance at all times

If this sounds like you, we would love to hear from you. Please fill out the application below thoroughly and we will get back to you.