Practice Development Administrator

Overview

Provides marketing support for the team's effort by facilitating the tracking, organization, and execution of regional and national marketing initiatives. Supports administration of the team's budget including working with Accounts Payable on vendor payments, ongoing expense tracking, and creating forward-looking budgets. Handles marketing event calendars and marketing materials for live, virtual, and hybrid events like marketing booths and promotional materials.

Responsibilities

•Assists with details of virtual, in-house, and off-site marketing events. Handles continuing legal education materials and paperwork, tracks conference and events material, maintains an inventory of supplies, and coordinates shipments. -20%

•Tracks practice development budget and processes expenses. -20%

•Assists with the management of key marketing documentation such as work orders, bio affidavits, and release forms; partners with the Legal Department to store electronically. -20%

•Updates Panelists' biographies using backend website tools; handles details with the Marketing and Communications team for marketing collateral and reprints. -15%

•Coordinates the details of marketing email campaign mailing lists to maximize open and click-through rates while minimizing opt-outs. Conducts list cleanup for bounce-backs to keep databases as up-to-date as possible and maintains client mailing lists in databases for email marketing purposes. -15%

•Handles scheduling, develops agendas, conducts research, and prepares marketing reports for internal Practice Development meetings with colleagues and panelists. Handles details of the Practice Development calendar marketing activities such as networking programs and events. -10%

* Other duties as assigned within similar scope.

Qualifications

Education (experience can be substituted for education)

• Bachelor's Degree in Marketing, Business, or related discipline - Preferred 

Experience (education can be substituted for experience)

• 1-3 years of comparable work experience in marketing, practice/development, and administrative support. -Required
• 1-3 years of legal experience and client service experience. - Plus
• 1-3 years for internal candidates, proven ability as an Administrative Assistant, Client Services, Virtual ADR Moderator, or similar position. - Required

Skills

• Solid understanding of the legal industry including court processes and legal terminology. - Plus
• Computer literate and proficient in all software programs required for the position such as Excel, PowerPoint, client relationship management (CRM) systems, online project management tools (Basecamp), MailChimp, Crowne Peak (or similar backend website management tool), Zoom/Microsoft Teams, and select digital marketing tools; some understanding of digital marketing analytics. -Preferred
• Ability to organize, prioritize, meet deadlines, and manage multiple responsibilities and tasks in a quick-paced environment. -Required
• Verbal & business writing communication skills. -Required

General Physical Requirements, Activities, and Working Conditions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and/or a plus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

“All applicants for employment will need to show proper proof of being fully vaccinated against Covid-19 at the time they commence employment.  JAMS will consider all requests for a reasonable accommodation exempting any person from this requirement in accordance with applicable law.”