Executive Assistant

Fantastic opportunity available for an ambitious Executive Assistant to support our COO. The ideal candidate is dynamic, organized, a strong communicator, and is able to work independently in a fast paced environment.

Job Responsibilities include:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Screen and prioritize all communications including phone calls, emails, and managing the COO’s calendar.
• Handling bookkeeping tasks including payroll.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office
• Planning and orchestrating work to ensure COO’s priorities are met managing the business
• Prepare and edit correspondence, reports, and presentations.
• Manage travel arrangements and proactively coordinate the pre-planning of trips, including arranging appropriate travel and expense reimbursements.
• Act as the lead in tracking, monitoring and following the progress of open tasks.
• Act as liaison between COO and management team.

Requirements:

• Bachelor’s degree or 2 years of administrative experience.
• Minimum 1 years’ experience supporting C-level Executives preferred.
• Have proven ability to independently manage multiple tasks and projects.
• Ability to anticipate the COO's needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
• Ability to remain focused, efficient and effective in managing multiple priorities.
• Handle confidential information related to employees and company
• Proactively take appropriate actions and have the ability to make independent judgments and decisions
• Strong interpersonal skills.
• Highly proficient with Google Suite and willingness to learn other software.
• Excellent written and verbal communication skills.
• Ability to work in a fast paced environment and maintain effective working relationships with vendors, clients, co-workers and management team.
• Some after-hours support when necessary

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Hollywood, FL 33021: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Google Suite (Required)

Work Location: One location

Salary : $50,000 - $60,000