Clerk Boards & Commissions

Apply By: 08/21/23 Division: Clerk and Recorder Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Jefferson County’s Clerk & Recorder department has a vacancy for the position of Clerk to the Boards and Commissions! This position is responsible for the administration, scheduling, and facilitation of the hearings for the Board of County Commissioners (BCC) meetings. This individual prepares minutes and resolutions for the BCC, Liquor Authority, Cultural Council and Citizen Review Panel. Prepares court ordered transcripts and legal notices. Performs contract maintenance, clerical duties, and liquor licensing. Functions as a notary public and assists with elections. Reports to the Deputy Clerk to the Board. The Board of County Commissioners act as the governing body of the county, setting policy and approving the county-wide budget. Jefferson County has three commissioners as mandated by state statute. They are elected county-wide, representing one of three districts, to four-year staggered terms. They hold public hearings, staff briefings and work sessions, on most Tuesdays, in which the Board may approve contracts, expend funds, hear testimony, make decisions on land use cases, and take care of other county matters.    The Ideal Candidate: The Clerk to the Boards and Commissions develops strong relationships across the county, has exceptional communication and organizational skills, and is an expert at multi-tasking, keeping track of deadlines, prioritizing, and anticipating needs. The candidate regularly interacts with the County Managers office, Jefferson County Elected and Appointed Officials, key stakeholders, and constituents. The ideal candidate excels at running and facilitating large, public-facing meetings in an efficient and professional manor. The candidate may help outline and draft correspondence, documents, and meeting presentations. This person must be innovative, politically minded, polished, and relentlessly detail oriented. The candidate must also have the proven ability to move between diverse tasks with ease and must thrive in a fast paced and dynamic environment with constantly evolving priorities. This position is an excellent opportunity for the right applicant who is eager to expand, grow and develop in their professional career in government.    Schedule: Due to the nature of this position, in-office work is required. This position typically operates on a 4-day workweek (Monday-Thursday, 7am-5:30pm).  Compensation: Hiring Range: $20.00 - $24.00 USD Hourly Compensation will be determined based on education, experience, and skills. Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click Here for our Total Rewards summary.   Essential Duties: Prepares minutes for Board of County Commissioners hearings and other boards. Schedules meetings for Liquor Authority and Cultural Council. Attends and record hearings. Prepares, proofs, certifies, and records resolutions. Maintains official records. Prepares court ordered transcripts, legal notices, and research information for public and county employees.  Reviews and processes liquor license applications. Accepts, checks, and organize documents and forwards to the Sheriff's Office and the County Attorney's Office for vetting. Prepares and signs legal notices. Obtains Jefferson County Health Department approval. Prepares minutes and resolutions. Send appropriate documents to the Department of Revenue. Prepares licenses for the applicant. Renews liquor licenses and process changes to liquor applications. Tracks and updates liquor information.  Performs data entry word processing tasks in spreadsheets and file maintenance software programs to scan, file, track, store, index, and research documents.  Performs administrative duties, including time management and routine clerical duties. Plans and coordinates workflow. Responds to customer service inquiries. Serve as notary public. Makes daily deposit. Assists with elections. Issues passports and provides customer information and forms. Accepts, checks, and organizes passport documents according to the rules set out by the U.S. Department of State. Completes and execute forms. Assembles photographs and applications. Serves as customer liaison with Passport Issuance Agency.  Other duties and responsibilities as assigned. Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: Experience: A minimum of one year of related experience;    Education: High School Diploma or GED;  Or an equivalent combination of education & experience.  Due to federal law requirements for passport acceptance agents, applicants must be either U.S. citizens or U.S. non-citizen nationals. For more information on what is required to be a passport application agent, please visit the State website.   Preferred Knowledge, Skills and Abilities: Experience communicating with varying levels of audiences (vulnerable population, community partners, or executive team).   High attention to detail when proofreading/correcting written reports   Strong time management and prioritization skills Advanced knowledge of Microsoft Word, Excel, Access, Outlook, SharePoint and FrontPage.  Experience clerking high-level meetings requiring detailed notation Strong understanding of the nuances of government Ability to work collaboratively with the executive team on strategic planning, change initiatives, and decision-making. Superior interpersonal, written, and verbal communication skills working with individuals, groups, and staff. Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.   Please note that supplemental questions requiring a written response will serve as a writing sample.   How to Apply:      Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.     Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal.      For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs   Education: Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services A wide variety of great benefit opportunities helps you maintain a healthy lifestyle in balance with a generous leave & holiday schedule. https://www.jeffco.us/1896/Employment-Benefits Library Recruiting: Talent@jeffcolibrary.org 303-275-6168 Sheriff Recruiting: Sheriff.Recruiting@jeffco.us 303-271-5332 All other departments: CareerTalent@jeffco.us 303-271-8400 You will receive communication from us through Email or Phone. Be sure to add jefferson@myworkday.com to your contacts so you don't miss anything! You may be asked to log into your Jeffco Workday Candidate Home Account to complete tasks such as pick an interview time, complete a background consent form, and/or acknowledge a letter outlining the details of employment. Passionate about serving our community but didn't see a job that fits your career goals? Don't worry, we are always updating our career site! Sign up for alerts to be the first to know when your dream job is posted! Once you have created a Candidate profile, you'll be able to set up job interest alerts! This means you would be the first to know when we post a position that matches your desired role! Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Jefferson County is an equal opportunity employer, providing equal employment opportunity to all qualified persons. The County affirms the rights of all employees and applicants for employment to be protected from discrimination, intimidation, physical harm and harassment based on race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, hairstyle associated with racial identity or any other status protected by Federal or State law.

Salary : $20 - $24