Admin Assistant/Billing Coordinator

The Billing Coordinator is responsible for assisting Maintenance and Finance with the overall preservation and enhancement of department tasks. This position will serve as a liaison between the maintenance and finance groups related to work order management, parts procurement, billing, accounts receivable disputes, data analysis and month end close. The Billing Coordinator will assist with streamlining companywide processes to improve overall efficiency and productivity.

This position will be on-site in our Trenton, NJ office

Additional Responsibilities:

• Responsible for the management of assigned maintenance groups helping to ensure operations and billing functions are set up correctly and running efficiently.
• Identify and resolve invoice disputes with customers in a timely manner.
• Research and resolve part related issues collaborating with Procurement and Operations.
• Ensure compliance with established accounting policies and procedures related to daily operations.
• Collaborate with Accounts Receivable and Accounts Payable to ensure customer invoices and vendor purchase orders are accurate and up to date.
• Process and apply expense reports to corresponding work orders for accurate billing.

• Process customer credit card payments in a timely fashion.

• Respond quickly, professionally, and accurately to all internal and external correspondence.

• Supports the AOG Billing Manager and AOG technical team.
• This requires constant cross collateral department collaboration and close interaction with customers.

• Assist the Director of Business Administration with regular review of routine departmental procedures to identify ways of automating existing processes to achieve efficiencies.

Skills & Attributes:

• Excellent written and verbal communications skills.
• Superior problem solving, analytical and reconciliation skills.
• Expert problem-solving abilities of quantitative and qualitative data with capability to recommend appropriate solutions.
• Ability to work independently, while supporting team initiatives/objectives and meeting deadlines.
• Proficient organizational and planning skills; ability to multi-task; attention to detail; productive without compromising quality in a fast-paced environment.
• Self-Motivated and results-oriented forward thinker that takes initiative and accepts accountability.
• Strong ability to exercise good judgment and discretion in selecting methods and techniques for obtaining solutions.
• Working effectively in demanding work environment with changing priorities.
• Proficient in Microsoft software applications: Excel, Word, Outlook.

Education/Experience:

• Bachelor’s Degree or equivalent combination of education and experience required will consider recent college grad.
• Experience in a manufacturing and maintenance environment preferred
• Experience with internal depts., retail customers, Accounts Receivable and fleet operations preferred
• Accounting experience preferred

Physical Requirements:

• Ability to stand or sit for prolonged periods of time
• Ability to stand and/or walk to prolonged periods of time

Non-Physical Requirements:

• Ability to solve problems effectively
• Ability to communicate in writing and verbally in a clear and understandable manner with co-workers, customers, and Jet East leadership
• Ability to work independently with minimal supervision

Lists above includes the main items for this job position to be successful, but not limited to other things that might come about in time. The person applying for this position must understand that the objectives, responsibilities, and requirements could change for better success for the company and the person.

Jet East is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity,

national origin, veteran, or disability status.