What are the responsibilities and job description for the Business Office Manager position at Jim Keras Subaru?
Jim Keras Automotive has served the Memphis, Tennessee community and its surrounding areas since 1949. We are a family-owned organization and are currently seeking an experienced Office Manager to join our team. As the Office Manager, you will have the opportunity to contribute to a team of caring and compassionate employees. The ideal candidate will be self-motivated, detail–oriented and work well in a high-volume office with the ability to multi-task.
Experience Required:
- Minimum of 3 years of administration and office management experience
- Proficiency with Microsoft Office Suite
- Ability to interact with customers, vendors and employees alike in the utmost professionalism
- Excellent written and verbal communication skills
- Commitment to strict confidence and discretion around highly sensitive information
- Attention to detail, quality and thoroughness
- Adaptable and resourceful in handling shifting, sometimes competing, priorities and tight deadlines while maintaining a friendly, positive and helpful attitude
Primary Responsibilities:
- Manage team and all processes related to accounts payable and accounts receivables
- Manage all reporting and claims for company insurance
- Prepare various monthly reports for management
- Manage all company credit cards transactions and reconciliations
- File quarterly state returns for tire and rental fees
- File IRS forms 8300
- File annual 1099 forms for vendors
- Annual reporting requirements of unclaimed property
- Maintain flight transactions and expenses for corporate plane
- Assist Controller and CFO with other tasks as needed
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401 (k) plan
- Paid Vacation Days
- Annual Christmas Party
- Employee Vehicle Purchase Program
- Employee Discounts on Parts and Service
