Administrative Assistant

JLAN Solutions, has a full time opportunity for an Administrative / Office Assistant / Business Analyst supporting the Federal Aviation Administration (FAA). This position is located in Washington, DC.

Duties include but are not limited to:

• Provide office management to include calendar maintenance and scheduling appointments for the team and/or management
• Provide supply management support to include ordering and tracking supply levels, and compiling requests from team for office supplies
• Maintain office files, records and logs showing the status of actions and correspondence
• Provide office support and prepare documentation using various data systems and/or software including Adobe Acrobat, Microsoft Office Suite (i.e., Outlook, Excel, Word, PowerPoint, and Access), time entry systems (i.e., CASTLE), Government travel systems (i.e., E2 Solutions), and other document management and data management systems
• Provide logistics support (i.e., meetings, teleconferences, etc.) and phone management to include answering phones and addressing general inquires in a professional and courteous manner
• Schedule and plan meetings and/or teleconferences to include preparing support materials, reserving meeting locations, taking accurate meeting minutes, and following up with summary notes/minutes or reports from meetings
• Administer Video Teleconferencing (VTC)/Zoom meetings to include dialing into a meeting reservation, creating / modifying a reservation, deleting a reservation or troubleshooting system problems
• Provide support for basic information technology (IT) requests to include providing forms to staff and coordinating new employee computer equipment and software requirements
• Provide e-mail support services to include preparing general emails and correspondence for distribution and filing
• Develop, manage and maintain Office Management Standard Operating Procedures (SOPs)
• Make travel arrangements/ reservations and review electronic travel authorizations and vouchers
• SECURITY CLEARANCE: The ability to successfully obtain and maintain a U.S. Suitability/Public Trust Background Clearance EDUCATION: Bachelor's degree with a major in any field that included or was supplemented by; at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management is required with at least one (1) year of experience or 9 years of experience without a degree.SALARY: Negotiable depending on level of experience and education levels. JMA offers a full benefits package with vision, health, dental and life insurance as well as a 401k match.JLAN Solutions is an equal opportunity/affirmative action employer and does not discriminate against any applicant for employment on the basis of race, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status or physical impairment.