What are the responsibilities and job description for the Contracts Administrator position at JLG Architects?
Description
The Contracts Administrator is responsible for managing and facilitating the contract lifecycle process. Such duties include contract request intake, the creation of contracts and modifications utilizing approved templates, and facilitating the execution of agreements between our clients and consultants. Working closely with the Director of Operations, General Counsel, and our Principals and Project Managers, ensure timely and low-risk agreements are executed for all of JLG's projects. The Contracts Administrator will also assist with meeting contractual insurance obligations and assist with the accounts receivable process.
Why JLG? Because we work together to empower the future of architecture and design, driving dynamic solutions that make lives better. We are employee owners, collectively invested in the success of our clients, communities, and each other. Our candidates bring a diverse background of talent, a spirit of collaboration, and an enduring desire to help others thrive. At JLG, you will find inspiration to ignite change, challenge the status quo, and build resilient foundations for the next generation of industry, education, healthcare, sports, and civic service.
Reports to: Associate General Counsel
Responsibilities
- Prepare internally drafted contracts with client and consultants.
- Assist internal stakeholders to determine the appropriate type of agreement for their projects.
- Identify and provide recommendations for edits to comply with standards and areas of concern.
- Maintain accurate and organized records of all contracts and related documents (including monitoring and reporting on agreement status).
- Liaise with JLG’s insurance broker to obtain and distribute Certificates of Insurance to clients and consultants as required.
- Support legal and the accounts receivable team in managing overdue and due payments in compliance with any contract terms.
- All other duties as assigned.
Requirements
- Associate degree or certificate in business, business law, paralegal studies, or related field
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Willingness to learn legal language and principles
- Excellent interpersonal and customer service skills
- Excellent time management skills with a proven ability to meet deadlines
- Ability to maintain confidentiality, and to exercise discretion and good judgment
- Proficient with Microsoft Office Suite or related
Preferred:
- Bachelors in Business Administration, Paralegal or Legal education
- Experience in AIA Contract Documents and Software preferred
- Previous experience within the Architecture / Engineering / Construction industry
- General understanding of commercial insurance programs, especially those typically maintained by professional design services companies
- Understanding of legal language and principles
EEO statement: JLG Architects will not discriminate against or harass any employee or applicant for employment because of actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, familial status, national origin, ancestry, citizenship status, age, disability status, military service and protected veteran status, genetic information, membership or activity in a local human rights commission, status regarding public assistance, or any other characteristic protected by applicable federal, state, or local laws or ordinances in any aspect of employment.
