What are the responsibilities and job description for the Assistant Facilities Manager position at JLL?
We're looking for an Assistant Facilities Manager (AFM)to join our team in Birmingham, AL.The AFM is directly in-charge of building initiatives under the direction of the Facilities Manager. The AFM's responsibilities include the implementation and execution of programs designed to ensure client and user satisfaction along with the daily management, oversight, and coordination of facility management activities. The AFM will function as liaison between the Facilities Manager and otherJLL personnel, our client, vendors, contractors and landlords as to ensure thorough understanding and implementation of facility management objectives.
Essential Duties:
This is an onsite position
Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.
Coordinates with site and contractors to ensure good customer service
Dispatch work orders, request proposals, schedule work and inspect maintenance and repairs from vendors and contractors
Manage the work order process from creation to completion
Works with our Facilities Manager and client in the development and management of the annual operating budgets
Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget
Assists with pilot programs, initiatives and special projects
Update SharePoint documents with the status of projects
Provide the status of projects, work orders, budgets, etc. in weekly POW meetings
Performs tours and inspections of the properties
Establishes working relationship with client, landlords and contractors to ensure that building services are being provided to the satisfaction of building occupants
Work with leadership to process invoices from PO creation to invoice coding
Create/edit monthly reports for work orders, budgets, initiatives, and projects
Provide support for our move management team
Provide instruction and training to JLL personnel, vendors and contractors
Perform other duties as assigned
Successful candidate will possess the following qualifications:
Associate / Technical degree or equivalent combination of education and experience
Valid Driver's license required
3 years of commercial property or facilities management experience
Working knowledge of facility systems such as HVAC, electrical, plumbing, fire/life/safety system, BMS
Self-starter and self-directed
Outstanding communication, presentationand analytical skills with the ability to read, and interpret technical documents
Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), SharePoint, etc.
Strong relationship skills and interpersonal skills
Knowledge of applicable financial and accounting terms and principles
Strong client service orientation skills with the ability to provide information and respond to questions from groups of managers, customers, contractors and landlords
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Essential Duties:
This is an onsite position
Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.
Coordinates with site and contractors to ensure good customer service
Dispatch work orders, request proposals, schedule work and inspect maintenance and repairs from vendors and contractors
Manage the work order process from creation to completion
Works with our Facilities Manager and client in the development and management of the annual operating budgets
Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget
Assists with pilot programs, initiatives and special projects
Update SharePoint documents with the status of projects
Provide the status of projects, work orders, budgets, etc. in weekly POW meetings
Performs tours and inspections of the properties
Establishes working relationship with client, landlords and contractors to ensure that building services are being provided to the satisfaction of building occupants
Work with leadership to process invoices from PO creation to invoice coding
Create/edit monthly reports for work orders, budgets, initiatives, and projects
Provide support for our move management team
Provide instruction and training to JLL personnel, vendors and contractors
Perform other duties as assigned
Successful candidate will possess the following qualifications:
Associate / Technical degree or equivalent combination of education and experience
Valid Driver's license required
3 years of commercial property or facilities management experience
Working knowledge of facility systems such as HVAC, electrical, plumbing, fire/life/safety system, BMS
Self-starter and self-directed
Outstanding communication, presentationand analytical skills with the ability to read, and interpret technical documents
Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), SharePoint, etc.
Strong relationship skills and interpersonal skills
Knowledge of applicable financial and accounting terms and principles
Strong client service orientation skills with the ability to provide information and respond to questions from groups of managers, customers, contractors and landlords
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
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