What are the responsibilities and job description for the Senior, Property Administrator position at JLL?
SENIOR PROPERTY ASSOCIATE
JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Dallas, TX. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
What You’ll Be Doing
Administrative
JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Dallas, TX. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
What You’ll Be Doing
Administrative
- Provide direct administrative support to property management
- Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
- Assist in Management Audits
- Maintain and update employee, client and customer contract data bases
- Organize, compile and prepare reports for distribution
- Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
- Enforce compliance with insurance requirements among tenants
- Process accounts payable & accounts receivable (AP/AR)
- Obtain completed W-9’s from all vendors
- Assure technological advancement of support systems – maintaining budget guidelines
- Assist team with budget preparation
- Track budget line items related to administrative accounts
- Prepare manual adjustments forms for all tenant services requests
- Ensure Engineers take monthly readings from electric meters for tenants
- Assist with new vendor set up
- Assist management with monthly reporting
- Responsible for monthly MES bill-back to clients
- Responsible for invoicing tenants for any damage which they are directly responsible for
- Responsible for maintaining the day-to-day relationships with tenant contacts
- Prepare tenant memos and all communications as directed be manager
- Liaison between tenants and all building staff/team members
- Responsible for SharePoint management and document loading
- Follow up on all tenant requests to ensure completed to satisfaction
- Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
- Work with manager to address tenant needs – special needs are worked through effectively
- Assist the team with updating and implementing new property on-boarding
- Review tenant services requests daily and note completion
- Ensure all tenant contact information is accurate and completed in all building systems
- Coordinate access for vendors
- Distribute documents to Lease Administration
- Scheduling use of materials to be moved into or out of property
- Construction Projects/Contractor Relations
- Draft contracts as requested by managers within 24-48 hours of the request
- Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis
- Associate’s/bachelor’s degree or commensurate experience preferred
- 2 years commercial real estate or property team experience preferred
- Proficient knowledge of Microsoft Word, Excel and PowerPoint
- Adaptability – ability and willingness to learn new software applications
- Ability to multi-task and work on a variety of different projects/tasks at once
- Outstanding organizational and project management skills
- Team-oriented; works well with others in a cross-functional way to get the job done
- Proposed base salary:
- Comprehensive and competitive benefits plan
- Join an industry leader and shape the future of commercial real estate
- Deep investment in cutting-edge technology to power your work
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