Accounting/Admin Assistant

We are currently hiring an Accounting Assistant in Waterville, OH!

Schedule: 7:30am- 4:30am (1 hr. lunch)
Pay: Starting at $23 - $25 / hr. depending on experience

Job Summary:
This position is responsible for receptionist, operator and assistant controller duties that ensure our visitors and phone support are professional, gracious and reflect the care we have for our stakeholders. In addition, this position supports the Controller with tasks associated with daily requirements and financial reporting.

Responsibilities and Duties:

• Acts as primary company receptionist and directs callers appropriately.
• Receives/greets all visitors and assures proper direction of visitors, keeps visitor log.
• Answers customer inquiries within the scope of his/her area of responsibilities.
• Assists with the daily posting of packing slips after shipment occur.
• Assists with the invoicing of said packing slips, then keeps a log of all invoices by day / branch. Scans & files all invoices a couple times per month, may have to balance manual spreadsheet totals to system totals and find variances.
• Assists Controller with matching packing slips to payable invoices, stamps & codes for approval.
• 1-2 times per week, enters payable invoices, may proof work using provided report, scans/attaches/files correctly.
• Matches paid payable invoices with payment stubs after checks/vouchers are created, then files all paid invoices.
• Distributes all invoices to customers via mail, fax or email then scans/attaches/files invoices daily into customer files.
• Communicates aged accounts to customers / maintains customer account system notes; Prepares an Over-60 report daily prior to morning shipping meetings.
• Files all production work orders with pending sales orders daily.
• Pulls shipped orders and reviews with invoices for accuracy/completion. Scans/attaches/files closed customer purchase orders.
• Performs general clerical tasks such as typing, filing, ordering supplies, etc.
• Performs such other duties as may be assigned by management or the Controller.

Qualifications and Skills:

• Education: High School diploma or equivalent
• Experience: 1-2 years receptionist experience in an office; accounting clerk experience is a plus.
• Working knowledge of computer operation and proficient with Microsoft Outlook, Word, and Excel at an intermediate level is a must. Additional training provided as needed.
• Able to operate a keyboard and type at least fifty (50) words per minute.
• Able to operate general office equipment such as fax and multi-purpose machines, computer printers, etc.
• Able to communicate well over the telephone to both customers and co-workers.
• Ability to read and comprehend documents such as customer orders and inquiries

Benefits offered:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement savings plan
• Profit sharing

Work Environment/Physical Demands:
This position works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in this environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. In the office, the employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift 20 pounds.

If this the opportunity you've been looking for & you don't have a resume, apply today at Apply.Job1USA.com!

Call or Text us at 419.335.6350 to schedule an interview!

If this sounds like the opportunity for you, visit Job1USA.comto get started!

At Job1USA, we believe in rewarding our employees for doing a great job!

Visit Job1REWARDS.comto learn more about our employee incentive program and how you can earn rewards like paid vacation days, gift cards, and even flat screen TVs!

Job1USA is an Equal Opportunity Employer who is dedicated to a diverse workforce.

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https://careers.job1usa.com/#/jobs/5224

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Waterville, OH: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Receptionist: 1 year (Preferred)
• Computer operation: 1 year (Preferred)

Work Location: In person

Salary : $23 - $25