What are the responsibilities and job description for the Executive Assistant position at Jobot?
This Jobot Job is hosted by: Rachel Shapira
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $50,000 - $100,000 per year
A bit about us:
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Our client is a leading owner, developer and operator of privately held real estate across the Midwest with transactions in excess of one billion dollars. They have built hotels, restaurants, thousands of single and multi-family residential units, two million square feet of office space, three million square feet of warehouse space, and more than five million square feet of retail space.
They are a strategically a fully vertically integrated operation. This uniquely positions them to see a project through acquisition, design, construction, lease-up, property management and disposition with precision and direct, hands-on management. It
Why join us?
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Work under great leadership
Growth Opportunities
Benefits
Hybrid Schedule
Job Details
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What You’ll Do
Ability to truly collaborate, grow and learn with the leadership team (even beyond your EA role if you learn the business and have the desire)
Provide proactive and strategic administrative partnership to the leadership team
Manage complex, rapidly shifting calendars, making recommendations to organize and optimize leader’s time
End-to-end meeting management
Reply to emails on behalf of the CEO with time
Participate in meeting with leadership team by taking notes
End-to-end event planning and logistics, including virtual all-hands, summits, team events and QBRs
Team expense, PO and morale budget management
Project management including enforcing project timelines, and holding team accountable to AI's and deliverables
Help with non-related business tasks like getting coffee occasionally in the morning or setting up reservations to further optimize leaders time
Coordinate travel, including managing on the ground logistics (when permitted/applicable)
Preferred Qualifications
Bachelor’s degree or equivalent practical experience
Previous administrative experience working with senior leadership in a fast-paced, ever changing environment
Demonstrated ability to structure calendar cadence to support long-term business objectives
Basic understanding of microsoft excel and google slides / powerpoint preferred but not required
Strong technical capability in Microsoft teams calendar, email, etc or ability to learn it quickly
Ability to pivot and respond to rapidly shifting priorities
Strong collaboration and teamwork experience
Strong relationship management skills with ability to build and maintain a strong internal network within the company
Experience in end-to-end project management with proven ability to meet deadlines
Strong, concise and clear communication skills
High attention to detail
Demonstrated ability to anticipate needs and identify opportunities to add value
Demonstrates optimism, respects others and works well in a team
Experience implementing new processes to optimize leaders’ time
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. #operations #project-management #meeting-management #calendar-managment #indtier1
Salary : $50,000 - $100,000
