Executive Assistant

Executive Assistant - A Pivotal Role Supporting the Chief Executive Officer

This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $65,000 - $95,000 per year

A bit about us:

Our organization stands at the forefront of health and wellness innovation, revolutionizing the food, beverage, pharma, and supplement industries. At the heart of our mission is a commitment to health not just as an outcome but as a driving force in every aspect of our business. We specialize in creating solutions that are both nature-derived and sustainable, showcased by our patented production processes and our portfolio that includes taste modulation, taste solutions, and a Signature stevia catalog, all FDA-approved and non-GMO certified. Our rapid growth as an entrepreneurial company is fueled by a team of visionaries, united by curiosity and optimism about the future.

Why join us?

• Work closely with top-level executives in a rapidly growing company in the health and wellness sector.
• Engage in a variety of tasks, providing both administrative and legal support to the CEO.
• Be part of a creative team that values innovation, sustainability, and making a positive impact in the health industry.
• Opportunity for professional growth in a role that blends administrative duties with law clerk responsibilities.
• Collaborative and dynamic work environment that encourages new ideas and perspectives.
• Competitive benefits package including medical, dental, vision, and 401K matching.

Job Details

Administrative Duties:

• Prepare, edit, and review documents such as reports, presentations, executive summaries, and briefing papers.
• Assist with CEO’s calendar, including scheduling meetings, conferences, and appointments. Handle travel arrangements, including flights, accommodation, and itineraries.
• Assist in managing projects, ensuring that deadlines are met and progress is reported to the CEO.
• Develop and maintain an organized filing system for important and confidential company documents
• Organize and coordinate executive meetings and events, including preparing agendas, minutes, and follow-up actions.
• Act as a liaison between the CEO and other executives, board members, clients, and external partners. Maintain strong working relationships and facilitate communication flow.
• Coordinate with various departments to ensure communication clarity and timely execution of tasks related to the CEO's directives.
• Take on ad-hoc projects and initiatives as directed by the CEO, which may include conducting research, preparing reports, and presenting findings.

Law Clerk Duties:

• Conduct thorough legal research on various topics as directed by the CEO or legal team, utilizing legal databases and other resources.
• Analyze legal information and case data, and prepare summaries or briefs for review by the CEO and legal team
• Review and edit legal documents to ensure accuracy, compliance, and completeness before they are signed or submitted.
• Communicate with internal departments, external law firms, government agencies, and other entities in legal matters on behalf of the CEO.
• Maintain and manage a comprehensive database of all company contracts and legal documents.
• Monitor contracts for compliance, renewal dates, and other critical milestones.
• Assist in gathering and organizing evidence and other pertinent information for legal proceedings.
• Coordinate with general counsel regarding ongoing litigation matters and provide administrative support as needed.
• Manage and track the progress of various legal projects, ensuring deadlines are met and objectives are achieved.
• Coordinate between different departments and external legal advisors to ensure efficient workflow on legal projects.

Requirements:

• Bachelor’s degree required, preferably in a related field.
• Law clerk or relevant legal experience.
• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office and familiarity with legal databases.
• Ability to maintain discretion and confidentiality.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Benefits:
401K, Employee Events, Employee Referral Program, Flexible Schedules, Free Food and Coffee, Game Rooms, Life Insurance, Maternity/Paternity Paid Leave, Medical, Dental and Vision, On Site Cafeteria, Paid Holidays, Paid sick days, Parking , Performance bonus, Professional Development, Retirement / Pension Plans, Vacation/paid time off, Work From Home

About the Company:
Jobot

 

Company Size:
500 to 999 employees

Industry:
Clothing and Textile Manufacturing

Founded:
2018

Website:
https://jobot.com/

Salary : $65,000 - $95,000