What are the responsibilities and job description for the Junior Buyer - Purchasing position at Jostens?
GENERAL DESCRIPTION OR PURPOSE OF THE JOB:
Supply the inventory needs of all materials the company needs to ensure its arrival on the established date. At the same time, control the supply, dispatch, purchase, and replacement materials, as well as buy the materials required by the different departments of the company to optimize the results of Sewn Products Inc. through timely management of the acquisition of goods. Provides help and assists in all the activities related to the department.
RESPONSIBILITIES / ESSENTIAL FUNCTIONS:
- Manage and process local purchase orders including from quote to logistics and delivery.
- Manage purchasing activities with local and international suppliers, according to company policies and procedures.
- Verify local sales of waste and manage the documentation and corresponding signature to process your sale, keeping track of when you leave the company until payment is made.
- Analyze raw material inventories and place national and international orders, follow them up so that suppliers ship/deliver on the promised date.
SPECIFIC TASKS:
- Review inventories to confirm inventory movements and their replacement.
- Place raw material purchase orders and follow up until the merchandise arrives.
- Quote the materials required by the different departments, analyze the quotes, process the purchase order, and follow up on it.
- Prepare the work orders of the contractors and those who do not have invoices with proof of special regime prepare an invoice (using the format that was prepared by the Finance department), take it to the general manager to sign it, and the service applicant before taking it to finance to process the payment.
- Every Thursday, collect the copy receivers and invoices from the warehouses, verify that what the warehouses delivered is the same as the system shows, and then prepare the documentation.
- Make an inventory every week in the supply room for the replacement of expendable materials.
- Keep track of all incoming invoices to declare payments from informal providers.
- Evaluate supplier quotes and proposals.
- Supplier portfolio management
- Tracking purchase orders
- Coordinate with suppliers the negotiation of quotes.
Required:
- Bachelor of Business Administration, Industrial Engineer or related areas
- Computer: Office / Outlook Advanced
- Knowledge of international purchases
- Intermediate English
- Minimum 2 years of experience in textile purchasing.
- Minimum experience in ERP, ROP, or MRP
Preferred:
- English proficiency
- International purchasing knowledge
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