What are the responsibilities and job description for the Wholesale AP Specialist position at Kaleafa Inc.?
The Wholesale AP Specialist is responsible for overseeing the receipt and intake of product orders, as well as maintaining professional and efficient vendor communications, and assisting the Wholesale Manager in the planning and execution of the operations of the Wholesale business unit. The Wholesale AP Specialist may at times be responsible for delegating projects to intake staff and processors and may at times take direction from other managers. This position requires attention to detail, leadership and management, bookkeeping, OLCC compliance, proficient computer and time management skills. Successful Wholesale AP Specialists will display respect, integrity and professionalism in all aspects of their employment.
Essential Duties and Responsibilities
- Comply with all OLCC guidelines.
- Ensure products are processed in a timely and organized fashion.
- Communicate and work with vendors while representing the company in a professional manner at all times.
- Oversee and conduct receipt and intake of product orders.
- Processing invoices and purchase orders in inventory, cannabis tracking, and accounting software.
- Support and coordinate product intake, the creation of labels for products, and distribution to stores according to company policy and procedure.
- Coordinate and schedule vendor days at store locations as well as vendor training days at HQ.
- Work with the Purchasing Managers to prioritize workflow for Wholesale Support and Processing teams.
- Transfer products through inventory tracking and sales tracking software systems.
- Ensure that all areas are clean, organized, and compliant to ensure an effective, efficient and safe workflow.
- Other duties as assigned.
- Possess OLCC Marijuana Worker Permit.
- One year data entry or accounts payable experience (preferred)
- Ability to work with minimum supervision.
- High level working computer knowledge.
- Advanced cannabis & product knowledge.
- Effective communication and time management skills.
- Strong interpersonal skills and high degree of professionalism.
- Highly organized and detail oriented.
- Proficiency in the use and application of company point of sale and cannabis tracking technology.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (up to 4% 401k match)
- Life Insurance (Basic and AD&D)
- Paid Time Off (Vacation, Sick & Holidays)
- Long Term Disability insurance
- Training & Development
- Wellness Resources
- Generous employee discount
- Great company culture
Kaleafa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of their identity or background.