Administrative Assistant

Kanta Electric (“Kanta”) is seeking an Administrative Assistant to support Senior Management and associated personnel on various accounting, marketing, and operations components of the firm.

We are considering local applicants who have strong attention to detail, ability to manage and prioritize multiple projects to meet strict project deadlines. The individual will report to Senior Management. This position is NOT remote.

To apply, please send resumes and cover letters to careers at kanta dot com.

Qualifications/Experience

• Minimum of (2-5 ) years of experience in successful office administration/support. Experience in the Architecture/Engineering/Construction industries is highly preferred.
• Required: Associate/Bachelor’s Degree or equivalent administrative work experience.
• Highly organized, able to manage multiple projects at once, able to learn quickly from experience and work with minimal supervision towards strict project deadlines.
• Highly proficient in MS Office applications including Excel, Outlook, Word, PowerPoint, etc. including creation of visually appealing graphics in Excel, use of Compare functionality in Word, using add-ons in Outlook, etc.
• Highly Desirable: Experience working with Adobe Creative Suite software, especially InDesign, Photoshop, Illustrator, Dreamweaver.
• Excellent written and verbal communications skills in liaising with a wide variety of internal/external project stakeholders including but not limited to vendors, engineers, architects, consultants, marketing reps, and business leaders.
• Knowledgeable about the bookkeeping process and financial management and its related software. Experience working with such bookkeeping and financial software is preferred (i.e. CMiC, Quickbooks Enterprise, AccountingEase, or equivalent).
• Strong organizational skills & ability to implement standard office procedures/practices upon direction.
• Strong Outlook calendar management skills (experience using Outlook add-ons for ease of use is a major plus i.e. Boomerang, etc.)
• Excellent interpersonal skills, amiable and bright/dynamic personality with the ability to effectively interact with internal/external stakeholders.
• Able to communicate politely and professionally via phone, e-mail, and other forms of internal/external communication.
• Able to maintain confidentiality.

Responsibilities

• Provide administrative support to ensure efficient day-to-day operations.
• Carry out administrative duties such as answering phones/notation of messages, greeting guests, filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting deliverables.
• Prepare corporate communications, such as memos, emails, announcements, reports, and other correspondence.
• Support HR efforts, including hiring, staff on-boarding, training, meetings etc.
• Support the Controller and the Finance department on financial reporting and analytics as well as other related administrative tasks.
• Manage accounts and perform bookkeeping as needed.
• Support the Marketing team for creating/editing marketing collateral i.e. brochures, qualifications, RFQs, project cut sheets, Outlook signatures, RFP coordination with Estimating (new projects).
• Schedule appointments and maintain calendars on behalf of the executives.
• Write and edit documents from letters to reports to instructional documents.
• Research and obtain relevant information from other organizations or agencies.
• Submit legal documents to external organizations as may be required.
• Consistently follow up to ensure open items are closed out.

Pay: $20.00-25.00 per Hour. This is a full-time office-based position. Start immediately.

Benefits: Eligible candidates will qualify for a full suite of comprehensive benefits including but not limited to medical, dental, vision, 401k plan, performance-based annual bonus, and more upon Permanent placement.

Kanta Electric

Powering New York for Over 3 Decades

For over 30 years, Kanta Electric has been a market leader in electrical contracting, providing state-of-the-art power and electric solutions that meet the needs of New York’s leading public and private sector clients.

Kanta offers a broad range of power services from core and shell construction and complex power installations to sophisticated wiring installations for multi-floor fit-outs and complex life safety control installations. The firm includes a team of professional engineers and project managers who understand the electrical and construction industries and bring their expertise to each project.

The firm focuses on quality workmanship, on-time project completion, and strict attention to safety standards to help them ensure 100% client satisfaction. Kanta continues to take the lead in innovative sustainability solutions. Its installation of the very first wind and solar farm in New York City at the Brooklyn Navy Yard is a testament to the firm’s forward-thinking approach that distinguishes it within the industry. Kanta holds New York City (NYC) and New York State (NYS) MBE designations. For more information on our history, please visit www.kantaelectric.com.

Advantages of Working at Kanta Electric

• One of metro New York's leading electrical construction organizations
• Job Training and Mentorship
• Supportive Management Team
• Emphasis on Professional Development, employee satisfaction, and work-life balance
• Competitive Compensation Packages
• Comprehensive benefits including medical, dental, vision, and 401k plan
• Paid holidays and vacation
• Merit Based Bonus
• Tuition Reimbursement Program

Kanta is an equal opportunity employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Woodside, NY 11377: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• This is NOT a remote position. Are you able to work on-site?
• Do you have any experience working in an office/administrative support capacity within the Architecture/Engineering/Construction (AEC) industry?

Experience:

• Administration: 1 year (Required)

Work Location: One location