Donor Engagement Coordinator

Job Title: Donor Engagement Coordinator

Department: Development

Reports to: Chief Development Officer

Category: Full-time, (Exempt)

Salary Range: $45,000 - $55,000 annually (based on skillset)

About KC Pet Project:

KC Pet Project is a 501c3 nonprofit organization that operates the municipal shelter for the City of Kansas City, MO as well as providing all animal control services for the City through our KC Campus for Animal Care, KC Pet Project has 14 locations in the Kansas City metropolitan area with pets available for adoption, including our Zona Rosa Pet Adoption Center and our Petco Adoption Center in Overland Park, KS. We care for more than 16,000 animals a year and are a national leader in the animal welfare industry.

KC Pet Project has received national recognition for our professional expertise in animal sheltering, shelter medicine, community programs, and marketing/communications. We have sustained a lifesaving rate above 90% for a decade and we are passionate about creating a caring, safe, and humane community for the people and pets of Kansas City and the surrounding region.

About the Position:

The Donor Engagement Coordinator is responsible for helping KC Pet Project achieve its goals and priorities by helping identify, qualify, and solicit Individual and Corporate prospects, as well as ensuring continued support from established and lapsed donors. This includes securing Gala donors and sponsors to help ensure the financial success of this event.

The Donor Engagement Coordinator’s work directly impacts the success of the KC Pet Project’s contributed revenue goals for both Individual and Corporate donations, as well as in association with the Gala. This position requires flexibility to support and assist the Development team on various projects and events, as needed.

• Do you possess a mindset that is excited about connecting with current and prospective philanthropic donors, building relationships, sharing KCPP success stories and giving opportunities?
• Can you see yourself working closely with donors, prospects, executive staff, and businesses to nurture relationships, and to create meaningful connections between the donor and KC Pet Project?
• Are you proficient at storytelling and communicating the impact gifts can make in creating lifesaving change for animals in need in the Kansas City community?
• Are you a confident, take-charge person, eager to both show the KCPP team what you can do individually, as well as motivated by what can be achieved through strong teamwork?
• Do you have strong time management skills and an aptitude for reaching goals?
  
  
  

If so, this position is the perfect opportunity for YOU!

Essential Functions:

• Help coordinate, organize, and implement Individual and Corporate fundraising strategic plans for assigned donors and prospects with the goal of securing donations to help reach KC Pet Project development departmental fundraising goals.
• Actively manage a portfolio of Individual and Corporate donors and prospects, and design and implement appropriate cultivation, solicitation, and stewardship activities.
• Assist with Individual and Corporate Major Gift ($10,000 ) prospect management and evaluation of all donations, in collaboration with executive staff, as needed.
• Coordinate the involvement of appropriate shelter staff and board members in the planning of solicitation strategies and stewardship activities.
• Help prepare proposals and presentations for donor prospects, solicit gifts, and negotiate gift agreements.
• Prioritize assigned portfolio based on potential and propensity to give, set plans for each prospect to include consistent communication, written and in-person.
• Determine the best approach to include invitations visits with KC Pet Project staff, tours connecting prospects to areas of interest, and personal visits.
• Meet specific goals for personal solicitations and shared dollar goals.
• Participate in planning and strategic direction for KC Pet Project.
• Passionately sells KC Pet Project’s commitment to pets and people in the community through inspirational presentations.
  
  
  

Daily Duties and Responsibilities:

• Assist in identifying and managing a portfolio of qualified Individual and corporate donors and prospects to ensure positive and purposeful relationship development is maintained.
• Assist with all donor fulfillment/stewardship activities, to include contacting donors to express gratitude for their donation, and to help build the relationship.
• Develop and maintain a thorough working knowledge of KC Pet Project’s strategic priorities to effectively articulate the mission of the organization.
• Document daily activities and donor communications in the donor database.
• Assist in managing the monthly giving program which may include strategic planning, execution, and stewardship.
• In addition to securing Gala funds, coordinate Gala sponsorship benefit execution, fulfillment, and donor stewardship.
  
  
  

Performance Factors and Necessary Skills:

The successful candidate will,

• Believe in the mission of the KC Pet Project and understand the lifesaving work done every day at both the main campus and offsite locations.
• Treat all animals and people with love and respect, both on and off the job, and transmit these values to others.
• Have an outgoing, creative spirit and willingness to explore new methods of communication, both internally and with the community at large.
• Demonstrates flexible and efficient time management and ability to prioritize workload.
• Participates in meetings with other KCPP personnel and share ideas to meet its lifesaving objectives.
• Assert proficiency in all Microsoft Office applications, knowledge of Donor Perfect and Classy databases a plus.
• May be required to work some evenings, weekends, or holidays, depending on events and deadlines.
• Project a willingness and enthusiasm for a continued state of learning regarding animal welfare
• Strong background in strategically increasing revenues and managing projects and processes independently and with limited resources.
  
  
  

Working Conditions: Most functions will be performed at the KC Campus for Animal Care. Potential exposure to zoonotic diseases, high noise levels, extreme temperatures, hazardous chemicals, and sharp objects. Must be able to lift up to 50 lb., sustain long periods of sitting, standing, bending, stooping, reaching and possible animal handling and restraint for various activity levels of animals in an animal shelter-type setting.

Qualifications/Educational Background:

• Bachelor’s degree and/or equivalent experience
• Minimum two years fundraising, and non-profit experience required.
• Proven written, oral, and computer skills (Experience with development and fundraising platforms strongly preferred)
• Must be able to lift up to 50 pounds.
• Possession of valid driver’s license
  
  
  

We ask you to assess your personal ability to effectively manage and navigate the emotional aspects of animal welfare before applying.

This job description is not intended to be an exhaustive list of all duties, responsibilities, skills, efforts or working conditions or qualifications associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise or to require that other or different tasks be performed when circumstances change, for example, emergencies, changes in personnel, workload, or technological breakdowns in departments.

07/24