What are the responsibilities and job description for the Administrative Assistant position at Kelly?
PAY: $17.75/hr
HOURS: 40 hours a week between the hours of 7am-5pm M-F
- Provides weekly customer specific reporting to sales team and customer.
- Updates weekly broker scorecard with HDS pulled information.
- Managers sample orders for the region assigned.
- Coordinates team meeting (hotels, meal, etc.).
- Provides administrative support to Sales Team, as needed, including developing and modifying PowerPoint presentations, complex Word documents and Spreadsheets.
- Manages all order changes (which are very frequent): facilitates/ensures order quantities and due dates are updated in systems.
- Receives screen shot of customer system or email confirmation from customer.
- Receives order confirmation.
- Reports shortages to customer (receives shortage reports).
- Assists with customer order accuracy - quantities, due dates, pricing.
- During allocations, made sure customer ordered full allocation each week.
- Reports pricing discrepancies to sales.
- Handles all communication on late trucks and makes sure transportation updates customer appt system.
- Assists sales with getting weekly movement data from procurement on certain items for forecast updates.
- Chase orders to make sure they are in on time (meet lead time, holiday exceptions, etc.).
- Cost increase/decrease loaded into customer systems.
- New/Change/Disco item system set up to include new item numbers (HDS and customer)
- Collects past due invoices.
QUALIFICATIONS:
Required
- Demonstrated proficiency in the Windows environment, including Microsoft Word, Excel, PowerPoint, Outlook, Calendar and have basic internet navigation skills.
- Demonstrated strong written and verbal communication skills.
- Demonstrated strong interpersonal skills.
- Must be able to handle sensitive and confidential situations - position continually requires demonstrated poise, tact and diplomacy.
- Demonstrated strong organizational skills and ability to prioritize work.
- Ability to initiate appropriate action independently.
- Demonstrated problem solving and analytical ability.
INTERESTED: Please email resume to 3455@kellyservices.com OR call 507-416-4206 to discuss more.
You should know: Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.
Why Kelly®?
As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.
About Kelly®
About Kelly®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
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