Document Specialist

Document Specialist – Spring, TX

Kelly Services is seeking a Document Specialist for a large oil and gas client in Spring.

Title: Documentation Specialist

Location: Spring (77389) *ONSITE

Hours: M-F Flexible hours, must work between 9am-3pm

Duration: Contract

Job Description: Drafting and document management. Coordinate between the Project Team PT and Operations to define the documentation and information to be handed over to support operations planning, start-up preparations, and ultimate operations, including formats and characteristics of the information management systems and tools. Develop Documents For Operations DFO Strategy; interfacing with stakeholders on requirements and delivery. Ensure Contractor and Supplier documentation and information deliverables meet contract requirements for handover to Operations.

Tasks and Responsibilities:

• Coordinate communications and efforts between the PT and Operations to plan and execute Documents for Operations schedule and processes to meet Company Specifications
• Ensure Company requirements for DFO are understood by the PT and its Contractors and Suppliers
• Interface with Project Team members to support identification of start-up, integrity critical and ready for Operations deliverables
• Plan and conduct DFO workshops, refresher training sessions and roll DFO expectations and requirements to PT and its Contractors as necessary
• Provide guidance, and Facilitate resolution of DFO queries and deviations
• Monitor the PT progress of the review of DFO deliverables, turnover from the contractor to the PT, and handover to operations, report the status of DFO review to handover cycle for tracking purposes
• Identify Gaps and provide resolutions.
• Report deficiencies to Information Management Lead
• Transmit Early Deliverable / Final Deliverable information packages to Operations
• Proactively bring to the attention of the Project Information Management Lead any issues that could potentially impact final documentation quality, cost or schedule
• Determine the frequency and perform DFO internal audits within the PT and external audits of Contractor and Sub-Contractor teams, and ensure resolution of issues raised
• Ensure adequate performance measurements are implemented to support DFO progress and reporting.
• Ensure all final DFO drawings, documents, and their associated attributes are progressively loaded into Company Electronic Document Management System EDMS UDocs

Skills and Qualifications:

• Advanced level proficiency in Information Management skill area
• Understanding of information and documentation needs and uses in operating oil and gas facilities
• Experience in a Production, Refining or Chemicals operations technical support organization
• Strong skills for communicating and interacting with teams.
• Ability to influence outcomes to meet specified requirements without direct authority over the teams responsible to produce the deliverable
• High school diploma or equivalent required
• 3 years industry working experience in areas of operations and/or project technical support, including working experience with document management, and IT systems and tools.

Apply now for immediate consideration!

Please do not contact your local Kelly branch office as it is not filling this position.

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About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.