Grant Assistant

Grant Assistant New York, NY 48K to 52K

Our client a non profit in New York City is looking to hire a Grant Assistant for their organization.

This is a Direct Hire Opportunity! The position is currently remote but will be going in office in the near future!

POSITION OVERVIEW

The Grant Assistant is part of the Grants Management team, which supports and advances the Health Department's work by leading post-award administration for a variety of grant-funded projects. Reporting to the Director of Grants and Contracts and working closely with a team of Grant Managers, the Grant Assistant plays an essential role in ensuring smooth grant operations, timely processing, and accurate record keeping. The ideal candidate will be well organized and detail-oriented with a proven ability to multi-task and manage time well. The Grant Assistant must also be adaptable and flexible, as some duties and responsibilities will evolve based on project needs.

RESPONSIBILITIES
The Grants Assistant will support the organizations Grants Management team with efficient, effective and proactive handling of a wide variety of tasks related to post-award administration. Key responsibilities will include:

Procurement
o Assist with the coordination, release and administration of competitive solicitations, including posting opportunities to the FPHNYC website, reviewing applications and maintaining the bid timetable. Serve as primary contact for RFP inquiries.
o Coordinate, track and process requests for grant supported travel. Serve as primary contact with travel agent. Review and submit travel reimbursements.
o Assist with preparing and executing sub-contracts and other procurement agreements, including purchase orders and catering requests. Support Grant Managers to review appropriate supporting documentation in order to request and submit contract payments.
o Assist Grant Managers with contract closeout actions in a timely manner including but not limited to contractor notifications, updates to the Contract Database, and de-obligation of funds.

Staffing
o Coordinate and track work orders and engagements for temporary staff in partnership with Human Resources.
o Review temporary staff invoices and submit requests for payments in a timely manner.
o Work closely/coordinate/troubleshoot with FPHNYC Finance Department and vendors to make sure payments are processed promptly and accurately.

Compliance
o Track expiring contracts, generate status reports, and ensure timely closeout.
o Ensure timely completion of time and effort reporting and review for accuracy.

General
o Assist with data entry and data base management.
o Assist the Director of Grants and Contracts to document and improve grants management processes and procedures.
o Aid in the creation and maintenance of forms and templates.
o Assist with scheduling meetings and trainings.
o Participate in professional development opportunities to stay up to date on developments in the grants managements field.
o Other tasks or duties as assigned.

QUALIFICATIONS

• BA/BS Degree (or equivalent) plus 1 year of office experience; grants related experience a plus
• Strong time management skills; ability to prioritize tasks effectively.
• Exceptional attention to detail and task follow-through.
• Strong writing skills, including proofreading and editing.
• Able to work independently and support a team in fast-paced, deadline driven environment.
• Able to communicate and liaise effectively and diplomatically with colleagues across all levels of the organization.
• Comfortable working in a small office environment where hard work, a sense of humor, and flexibility are highly valued.
• Intermediate to advanced skills in Office 365 suite (particularly SharePoint, Teams, and Excel).

Why Kelly®?

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.