Office Manager

Office Manager / Buyer: this is a permanent position. M-F 8am -5pm

salary for this Office Manager position : 55K - 65K based on experience

Please send resume to Kathy Sheehan at sheehkm@kellyservices.com or call me direct at 860-996-8377

Position Summary: Responsible for front office administration, order entry, invoicing, project coordination, ERP (WISE) part adds/BOM’s as needed, supplier compliance and QMS/ISO registration support.

Essential Functions:

• Enters customer orders into ERP system o Integrate between Sales, Purchasing, Engineering & Manufacturing
  • Fixes any discrepancies with sales before order gets entered o Creates new part adds and BOM’s where applicable
  • Purchased and Manufactured parts o Add to the ERP system and schedule accordingly with backlog o Credit commission to proper salesman
• Manage the inspection flag system in WISE to insure it is consistently and thoroughly used
• Invoicing & Payment Processing o Works with accounting to reconcile accounts receivable.
• Document control – 330 Hopping Brook o Record retention
  • ECO control admin/project management
• Training matrix for Aquatic o Keep current along with HR
• Materials o Executes Material Planning, Procurement and Inventory Control (planning, sourcing and purchasing activities of all materials, supplies and services). o Manage inventory shortages, including root cause analysis and action plans o Work with Purchasing on orders for shop & office supplies
  • Manage inventory database, includes verifying the validity of the database for proper planning results.
  • Review Daily Order Bookings Reports for variances to Forecast in MRP and determine procurement requirements in relation to inventory stock levels.
  • Work closely with Sales Department to monitor current sales trends and changes in Forecasts and make Purchasing changes accordingly. o Drive improvements in the Purchasing cycle, from MRP improvements to supplier relations
  • Support the Purchasing Department’s requirements under ISO o
• Serve as Quality assurance resource to department supervisor(s) for problem identification, resolution, and continuous improvement for Quality and Compliance matters.
• Assist production manager with bi-weekly manufacturing continuous improvement meetings
• SCAR’s – create and assist purchasing with supplier corrective actions
• Fulfill documentation and reporting requirements for Quality Management Program. Schedule periodic documentation reviews as required by Quality Control procedures
• RoHS/REACH/WEEE and compliance management
• Conduct Internal audits on an as needed basis
• Facility management including janitor & coordination with landlord (Bay State Engineering)
• Arrange for needed office equipment and maintenance
• Other administrative duties as required

Qualifications:

• College degree preferred.
• 3-5 years’ experience in office management
• Purchasing experience beneficial
• Highly motivated self-starter with ability to work independently
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Data analysis and reporting skills
• Ability to analyze data, solve problems and generate reports
• Close attention to detail
• Ability to manage multiple priorities and effectively respond to urgent situations
• Proficiency in Microsoft Office products (PowerPoint, Word and Excel)
• Ability to take initiative, maintain confidentiality, meet deadlines
• Good interpersonal skills with ability to interview individuals associated with audit subject matter, as well as communicate findings to management.








You should know: Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.


About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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