What are the responsibilities and job description for the Administrative Assistant position at KFK CPA, Inc.?
Summary: Responsible for performing secretarial duties to provide administrative and organization support for the office by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.
- Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.
- Maintains an organized office calendar and schedules meetings and appointments as needed.
- Greets incoming clients in a professional manner and promptly notify the appropriate person of their arrival.
- Processes incoming and outgoing mail on a daily basis by operating postage meter.
- Receives and signs for courier deliveries and notify appropriate personnel that packages have arrived.
- Performs all other secretarial duties, such as filing, photocopying, scanning, and assembling tax returns.
- Inventories and orders office supplies and equipment as directed.
- Files correspondence and documents as necessary.
- Ensures reception area is tidy, presentable, clean, and stocked with all necessary stationary material.
- Performs other related duties as assigned.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, and CCH Documents, CCH Axcess, and CCH Autoscan.
Education/Experience:
Minimum high school diploma and at least one year of experience working with customers and clients
Knowledge, Skills and Abilities:
- Time management skills
- Basic oral communication skills
- Basic written communication skills
- Professionalism
- Attention to detail
- Ability to multi-task
- Ability to follow instructions
- Motivated to learn
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 25 per week
Benefits:
- Paid time off
- Retirement plan
Schedule:
- Day shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Microsoft Office: 2 years (Preferred)
- Customer Service: 2 years (Preferred)
Work Location: In person
Salary : $20 - $25