HR Coordinator

Kids Care Dental & Orthodontics is looking for an amazing Talent Coordinator to join our awesome Talent Organization!

At Kids Care Dental & Orthodontics we don’t just care for smiles, we create them.

We believe when kids grow up enjoying the dentist, healthy teeth and gums will follow. So we’ve set up a different kind of dental practice that delivers fun, not fear.

Our caring, high-energy team values the opportunity to work hard and help each child realize a lifetime of happy smiles.

As the key driver of our mission—to give every kid a healthy smile—our staff exhibits a genuine love of children and teeth. A good fit for our culture means you are also honest, playful, lighthearted, approachable, hardworking, and compassionate.

Kids Care Dental & Orthodontics is a northern California based practice that offers comprehensive services including preventive dental care, orthodontics and oral surgery for every gap-toothed, mischievous, silly, giggly smile. Our company sees only private-pay and PPO insured patients in beautiful private offices. Our staff enjoys competitive compensation and group benefits including group health, dental, vision, life/AD&D and a 401(k) savings plan.

Uncommonly organized, undeniably competent, unending energy; these describe critical attributes of the Talent Coordinator at Kids Care Dental & Orthodontics. The Talent Coordinator will showcase organizational abilities while maintaining a high standard of excellence, professionalism, confidentiality and flexibility in an extraordinarily fast-paced and growing workplace. This dynamic individual wows our team with the ability to anticipate needs and prioritize. Must establish and maintain excellent professional communications among employees, management and vendors of Kids Care Dental & Orthodontics.

• Assists Talent Organization in carrying out various talent/human resource programs and procedures for all company employees.
• Participates in benefits administration to include initial setup, claims resolution, change reporting and reconciling and approving invoices for payment.
• Process verifications of employment.
• Processes Pay related tasks such as wage changes, child support orders, garnishments etc.
• Administers all administrative aspects of various HR related tasks.
• Responding to notices for the EDD regarding Unemployment and State Disability.
• Sorts and responds to physical mail addressed to the Talent team; Assists in responding to and distributing email directed to Talent.
• Coordinate employee off boarding; exit interview scheduling.
• Coordinate employee on boarding; processes background checks, build personalized PPW packets, add new hires to employee systems (Workplace, ADP, ThinkHR, DRCDental, etc)
• Maintains and creates employee personnel files; ADP Administration.
• Files EEO-1 report annually.
• Communicates with Revenue Recognition to track employee deductions.
• Maintains human resource information system records and compiles reports from the database as needed.
• Be organized. Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.
• Be able to anticipate the needs of the Talent Organization and be proactive with handling unforeseen or unplanned needs or circumstances with grace and speed.
• Be comfortable in a fast-paced environment that is constantly growing and changing.
• Showcase the ability to be a self-starter, getting the job done with limited direction.
• Proof documents with a keen eye and ensure the best possible work product.
• Handle sensitive/confidential and non-routine information with professionalism and poise.
• Perform other related duties as required and assigned.

Experience and Qualifications

The Talent Coordinator must have the ability to interact with individuals (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. The Talent Coordinator has 1 years’ experience providing talent/human resources support in a fast-paced environment. Must be tech savvy and use electronic tools to make life easier. Associate’s Degree preferred, however extensive experience may be considered. Exceptional Microsoft Office expertise. Superior emotional intelligence and attention to detail in all interactions with clients, vendors and colleagues. Outstanding written and verbal communication skills. An energetic, forward-thinking and creative mindset with high ethical standards and a professional demeanor. A solid track record of setting and achieving high standards of performance, assuming responsibility and accountability.

Competency/Skill Requirements

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Accuracy: Performs job tasks and data entry accurately and timely.

Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

Oral Communication: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Organizing information, managing time, and adjusting actions to meet the needs of others.

Time Management: Managing one's own time and the time of others.

Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.