Executive Assistant to the VP of Student Services

The Student Services division is responsible for providing outstanding service in a caring and supportive environment in the areas of admissions/registrar, financial aid, testing, counseling, advising, career services, campus life, campus police, and TRIO and other grant programs. This position assists the Vice President with administrative and business duties related to oversight of the division. Must maintain confidential and sensitive information. Assist with daily paperwork, budget preparation, and special projects.

• Creating and maintaining a professional, service-oriented office environment and ensure that the functions of the office run smoothly and efficiently. • Scheduling appointments, keeping the Vice President’s calendar up-to-date, and coordinating the Vice President’s travel. • Screening calls, visitors, and sorting mail. • Processing purchase requisitions and supporting procurement needs for the Office of the Vice President and Rangerettes, as well as other departments on an as needed basis. • Assisting with student discipline issues, including maintaining files and electronic records. • Providing administrative support in preparing the Vice President for upcoming meetings by preparing documents and background material prior to meetings. • Taking and preparing minutes for various meetings led by the Vice President. • Tracking key dates for the division and assisting the Vice President in department planning functions. • Processing personnel paperwork and information technology requests. • Preparing departmental correspondence, reports, presentations, documentation, etc., as requested. • Provides support for divisional activities and projects. • Working collaboratively with Student Services staff to serve customers during registration, graduation, and other peak times. • Assisting with and coordinating matters of interest for the departments within the division. • Serving on appropriate committees. • Other duties as assigned.

• All applicants should have a minimum of an associate’s degree in office occupations, business, accounting or a related field, and five years full time office experience. Related professional experience will be considered in lieu of formal education. • Must possess excellent written and verbal communication skills. • Must have outstanding computer skills to include word processing, spreadsheet and data base applications. • Must be able to interpret and apply administrative policies and procedures. • Must be well organized and thorough. • Must be able to work well with little supervision and relate well to a diverse student and faculty population.

Salary range for this twelve-month position is $29,721 - $31,469. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System and generous paid leave time are also furnished. In addition, full time employees have free use of the college’s recreational/fitness facilities and tuition scholarships are available for the employee and dependent children. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

This position will remain open until filled. The employment application must be filled out in its entirety to be considered for the position. Applicants must submit a current resume, letter of interest, completed Kilgore College Support Personnel Application form which can be found at www.kilgore.edu/jobs and unofficial transcripts of college course work. Transcripts, resume' and letter of interest can be uploaded with the application for employment. Should you receive an error message when uploading these documents, you may email them to tjohnson@kilgore.edu. Fax - 903-983-8609, Human Resources office 903-983-8103. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.