What are the responsibilities and job description for the Administrative Assistant position at Kimley-Horn?
Overview
Kimley-Horn is looking for an Administrative Assistant to join our Downtown West Palm Beach, Florida office!
Responsibilities
- Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
- Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)
- Compile meeting agendas, minutes and miscellaneous other documents.
- Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports.
- Supporting the office’s monthly invoicing activities
- Effectively partnering with other Administrative staff and senior leaders
- Ordering supplies; Maintenance/upkeep of production and supply rooms
- Scheduling meetings/setting up AV presentation equipment
- Assisting with event planning and coordination
- Filing and archiving
- Running occasional errands
- Answering and directing phone calls
Qualifications
- 3 years in a corporate/professional environment in an Administrative role
- Strong verbal and written communication skills (grammar/proofreading)
- Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
- Professional, organized, client-oriented, and deadline driven
- Able to anticipate needs and manage multiple competing priorities
- Positive team player with commitment to quality
- Self-starter who can thrive in an environment where leaders often travel off site serving clients
- Contract management and billing experience preferred
- Graphics and PowerPoint skills preferred
- Proven ability to maintain confidentiality.
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