What are the responsibilities and job description for the Administrative Specialist II position at King County?
The Solid Waste Division (SWD), Operations Section is looking for a motivated individual who takes a customer centric approach that is task driven to providing high results. This role provides administrative support for the day-to-day workflow of the SWD transfer stations, drop boxes, and a 920-acre landfill. The units include the Shop, Heavy Equipment Engineers, Wastewater, Landfill Gas Techs, Transportation, Transfer Station personnel, Supervisors and Managers. Operations unit runs the garbage business for King County and it’s facilities.
SWD provides garbage transfer, disposal, and recycling services for residents and businesses in all of King County, except for Seattle and Milton. SWD also provides hazardous waste disposal options and recycling education programs for its residents and small businesses. King County customers dispose of more than 920,000 tons of solid waste each year. The Operations Section manages the active 920 acre landfill, eight transfer stations and two drop box facilities. This position support approximately 280 employees, managers, and supervisors.
In addition to filling the current vacancy, we may use this recruitment to create a list of candidates for any potential vacancies in similar positions within the next 12 months.
About this Role:
Primary function of this this role, is to support the day-to-day workflow of supervisors, management, and employee needs. This Administrative position is key to providing support of internal and external communication, data entry, customer service, and more. Manage office inventory, purchase and/or pay for training, and office supplies, manage IP faxes, assist employees with computer and training needs, schedule meetings as appropriate, arrange catering for designated meeting, edit and/or compose correspondence, update lists, and more.
About the Team:
Although small, the team is mighty! They are highly productive and have each other’s back to support the Operations Management Team. They are skilled in completing tasks with efficiency in mind and are in a work environment where learning and development are strongly encouraged. Ideas and initiatives are welcome and valued here so don’t be afraid to offer your concepts or thoughts.
Commitment to Equity Racial and Social Justice:
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.
Apply now for a rewarding career at the Solid Waste Division of the King County Department of Natural Resources & Parks. Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits, and growth opportunities.
- Support Supervisors and staff at 8 transfer stations, 2 drop boxes, and a 920-acre landfill
- Update and maintain lists and some established databases
- Draft and send correspondence i.e. memos, IP faxing, letters, brochures
- Help manage supply inventory
- Provide excellent internal and external customer service
- Minimum 2 years of experience working in an office environment supporting multiple managers.
- Three or more years of experience in using MS Office applications (i.e. Excel, Outlook, Word).
- Possess strong writing skills, including proper usage of grammar, spelling, and punctuation.
- Must have a valid Driver's License upon hire.
Competencies You Bring:
- Ensures Accountability - Holding self and others accountable to meet commitments.
- Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Collaborates - Skilled in building partnerships and working collaboratively with others to meet shared objectives.
- Customer Focused - Building strong customer relationships and delivering customer-centric solutions.
It Would be Great if You Also Bring:
- Intermediate MS office skills which includes PowerPoint
- Working knowledge of MS Teams and SharePoint
- Ability to learn new software
- Working knowledge of LEAN concepts
- Onsite Work Requirement: The work associated with this position will be located: Cedar Hills Landfill, 16645 228th Avenue SE, Maple Valley, WA.
- Work Schedule: This position works a 40-hour workweek and is overtime eligible with Supervisor approval. Work schedules options are as follows: Day shifts: 5/8 Mon – Fri, 4/10 Mon – Thur or Tues – Fri
- Union Representation: This position is represented by Teamsters Local 117 Administrative Employees.
Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in an MS Office skills test and panel interview.
To apply, submit a Complete Application, Resume, and Cover letter. Additional documents won't be considered during minimum qualification screening.
For more information regarding this recruitment, please contact Jemima.McMahon@kingcounty.gov
Discover More About the Solid Waste Division: Visit our website at Solid Waste Division and check us out at Facebook | Twitter | Instagram | YouTube
Discover More About DNRP: Visit our website, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.
Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
