Fleet Services Administrator

• Administrative Support:  Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy.  Track and follow up with staff to ensure deadlines are met.  Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility. 
• Payroll: Process payroll for Fleet in the PeopleSoft payroll system.  This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information.  
• Financial: Process invoice payments received by the section using Oracle IExpense/IProcurement.  Create requisitions and process Purchase Orders, review Purchasing P-Card Transactions for approval and maintain all back up documents and receipts. Process Expense and Travel reimbursements for section staff including appropriate account coding and assist with the preparation of various budgetary reporting. 
• Order and maintain office supplies inventory and assist with the procurement of technical equipment for the Operations section.
• Records Management: Manage the electronic (ERMS) and physical records of the Operations section and track and coordinate public disclosure requests. 
• Special Projects: Provide support to Fleet Operation staff by working on cross-functional projects including legislation, policy updates, Lean, employee engagement, Equity and Social Justice, and human resources.

• Have strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience. 
• Have experience processing payroll in a trades or other complex environment.  
• Enjoy working collaboratively in a team environment; willing to pitch in to help other team members.  
• Think differently, eager to try new things and challenge themselves to improve processes. 
• Have good proactive time management skills that allows for you to successfully complete tasks on time. 
• Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work.  
• Are proficient with the Microsoft Office Suite and are comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS.)

 Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Salary : $31 - $40