Administrative Supervisor

Kirby Pines is a mandatory Covid 19 vaccination company

Job Title: Administrative Supervisor

Reports to: Executive Director

I. Job Summary: To confidentially administer and handle correspondence, routine and detail work for the Director to facilitate the operations of Kirby Pines Estates.

II. Job Qualifications: High School education with business and grammar training. College degree preferred, but business/secretarial diploma acceptable. At least 2 years’ experience in leadership with Supervisory skills. Must be computer literate, at least two years secretarial experience required, good typing (60-80 wpm), plus knowledge of other business machines. Must have ability to communicate effectively with residents, public and co-workers.

III. Essential Job Functions:

1. To be knowledgeable of facility operations to assist Director with daily procedures. Be administration buffer; handle residents’ needs by answering questions, solving problems when possible, and assisting residents with their needs.

2. Timely complete duties assigned by Director.

· Type correspondence accurately and efficiently for the Director.

· Supervise receptionists, resident services coordinator. Interview and hire receptionists. Review, edit and submit payroll to Accounting. Conduct evaluations.

3. Manager on Duty:

· Prepare and distribute MOD calendar to department heads, RCA and front reception desk.

· Prepare building inspection list for the year.

· Serve as Manager on Duty. Review to see that weekends are covered and that each one is doing their turn

4. New Resident Visitation:

· Visit new residents & record info in computer New Resident Log.

5. Keeper of the phones:

· All requests for phones, new lines, etc. come through the Executive Supervisor’s office.

6. Contributes to a positive work climate and the overall team effort of the community.

· Demonstrates consideration and concern for fellow workers and their jobs, and promotes harmonious relationships and attitudes.

· Accepts additional assignments and changes in assignment and/or work area.

· Promotes an environment in which the values, customs and spiritual beliefs of the individual are respected.

· Maintains confidentiality and utilizes appropriate channels of communication when sharing information.

· Displays enthusiasm in promoting positive attitudes among personnel with the implementation of new policies and procedures.

· Notifies supervisor (Executive Director) of problems and complaints in a timely manner.

IV. PHYSICAL Requirements:

Adult in good physical and mental health, exhibiting emotional maturity and stability

Kirby Pines Estates is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Memphis, TN 38115: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: One location