What are the responsibilities and job description for the Veterinary Receptionist position at Kleinpeter Veterinary Hospital?
Position Overview:
The Receptionist supports and adds value to an efficient organization dedicated to quality care and exceptional service. You will perform a variety of clerical and customer service work in providing support to the hospital, and to clients during often high stress situations.
Tasks include:
- Coordinate the flow of pets and owners in the lobby; placates owners distressed by long waits, scheduling glitches, and other problems.
- Identify potential emergencies in person, and over the phone, and schedule those appointments appropriately.
- Organize and process all payment plans, billing statements, and collections.
- Perform cashiering duties; process refunds, returns and credits as needed.
- Responds to inquiries about the range of services the practice provides and the species it treats; refer to appropriate department/staff member as needed.
- Input data to practice management software to check pets in; make simple postings to accounts; compile data for various reports.
- Receive and distribute incoming mail; and process outgoing mail.
- Coordinate and schedule appointments; provide clients with appointment reminders and any special instructions; call clients whose pets have overdue treatments.
- Respond to client emails; type and edit a variety of correspondence, and process faxes.
- Able to learn basic veterinary medicine terminology.
- Become familiar with retail products, medications, vaccinations, routine testing, and heartworm and flea preventatives and be able to confidently discuss with clients.
- Use Windows based computer systems, word processing, email, web search and other skills needed to effectively use software.
Minimum Qualifications/Requirements:
- High school diploma, GED or equivalent combination of education, and/or experience.
- Knowledge of clerical procedures such as alphabetizing files and records.
- Must be flexible with scheduling and able to work some weekends and holiday.
- Tasks may involve extended periods of time at a keyboard or workstation and/or extended periods of time standing and/or walking.
- Some moderately physically demanding work, involving lifting or carrying up to 50 pounds.