Executive Administrative Assistant

Description

Koch Glitsch, LP is seeking an Executive Administrative Assistant in our Manufacturing shop in Wichita, KS. The Executive Administrative Assistant will be responsible for providing support to the team. The ideal candidate will have the desire to, assist, support and communicate with others.

What You Will Do In Your Role

• Coordinate services required for the efficient operation of KGLP.
• Assist with visa & passport application
• Assist with flight booking, hotel, and car rental reservation.
• Assist with KGLP events and customer visits. Booking conference room, order supplies etc.
• Pack and ship various items, such as samples, brochures, promotional items, and other assorted documents.
• Manage/order general office supplies and purchase as needed
• Liaison for Building E. Coordinate employee moves with LIFT.
• Manage Building E office space
• Submit work orders for various maintenance/facility needs.
• Assist with ordering trademark labels, shipping labels and other supplies for the shop
• Update slides on the digital displays
• Manage the Loaner Laptop(s)
• Perform assistance for the Sales, Marketing and Accounting group as follows:
• Update sales representative maps, territories, and sales representatives’ items as needed.
• Order/Re-order customer giveaways/promo items, as needed
• Fill out vendor forms and questionnaires
• Review/Approve Commission sheets
• Koch Community Affairs Ambassador
• Vision of KCA Ambassador Program: Maximize employee awareness by implementing an effective communication network, while minimizing disruption.
• Expectations: Resharing information, helping answer questions, promoting opportunities
• Assist with ordering/sending KES calendars and/or desk calendars for the customers
• Order calendars/planners for KG employees (November)

The Experience You Will Bring

Requirements:

• Decision-making: Administrative Assistants must make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in each list.
• Self-Motivated, highly organized and detail oriented.
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

What Will Put You Ahead

• Two years working in the service or administrative industry
• Two years’ experience as an Executive Assistant

Must have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

Koch Engineered Solutions, part of the Koch Industries family of companies, is a dynamic network of businesses that work together to create an ecosystem of domain expertise. Increasing operational efficiency and safety. Reducing waste and emissions. The manufacturing challenges of today aren’t just about improving performance or practicing environmental stewardship, such as managing water and waste, reducing carbon emissions and increasing energy efficiency. They are about doing both, but better. That’s where you come in. We are a people company. It’s our people who bring the domain expertise and engineered solutions to our customers. Join our ranks and change the world.

As a global leader in the design and manufacture of cutting-edge design equipment for use across multiple industries, our employees are critical to our success. So, at Koch-Glitsch, part of Koch Engineered Solutions, we seek individuals who possess a high degree of integrity, initiative, drive and exemplary knowledge in their chosen fields. We strive to create a culture in which people are open and receptive, treat each other with care and respect, are provided the necessary education and information, and are given the opportunity to make meaningful contributions.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate’s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Equal Opportunity Employer, including disability and protected veteran status.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.
This employer uses E-Verify. Please visit the following website for additional information: www.kochcareers.com/doc/Everify.pdf